Accounts Payable Specialist - Maryland Heights, United States - Buildingstars

Description

Buildingstars has been recognized as an Inc 500 and 5000 Company multiple times, an Entrepreneur Franchise 500 Company 20 years in a row, and also as one of the Top Workplaces in St. Louis for the last four years. We operate in 15 markets across the US and are continuing to grow each year

The Accounts Payable Specialist is responsible for ensuring timely coordination and execution of the accounts payable process, including processing vendor invoices, account coding of expenses, and payments. In addition, this person will manage vendor compliance websites and other accounting and administrative tasks.

Buildingstars offers:

• An outstanding Compensation Package including: hourly pay, full benefits including medical, dental, vision, and life insurance, matching 401k, paid holidays and paid time off.
• A top-rated workplace where employees are empowered to make decisions and grow their careers.
• Our service is in demand and the trend towards companies outsourcing their facility services should continue to grow well into the future.

Responsibilities:

• Process accounts payable and incoming invoices in compliance with financial policies and procedures
• Route invoices for approval and code invoices
• Prepare and process check runs and ACH payments
• File all invoices / manage the accounts payable filing cabinets
• Manage expense reporting process
• Research and resolve any accounts payable issues and vendor discrepancies
• Perform re-billing of vendor supply invoices to customers
• Assist with other daily clerical tasks
• GL account reconciliations / balance accrual accounts
• Manage customers' vendor compliance portals, and provide certificates of insurance (COI) to customers, as necessary
• Collaborate with the Franchise Accountant regarding necessary items
• Back up receptionist duties which include some phone work, arranging shipments and mail, as required
• Aid in process improvement within Finance department
• Perform other functions and special projects, as assigned

Requirements:

• High School Diploma or equivalent
• Minimum three years of accounts payable or other relevant accounting experience.
• Understand basic principles of finance, accounting, and bookkeeping.
• Proficient in Microsoft Excel, as well as other accounting software programs.
• High energy level, self-starter with a positive, customer-centric attitude.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Position may require small amount of overtime, as needed

Preferred Qualifications:

• Associate's degree in accounting/business
• Oracle NetSuite experience
• Multi-region Accounts Payable processing experience
• Data entry experience
• Experience with accounting and bookkeeping