Performing Arts Center Coordinator - Apache Junction - Apache Junction Unified School District

    Apache Junction Unified School District
    Apache Junction Unified School District Apache Junction

    1 week ago

    Description
    Position Type:
    Support Staff/Coordinator - Classified

    Date Posted:
    1/9/2026

    Location:
    District Office

    Date Available:
    When Filled

    Job Title:

    Performing Arts & Facilities Rental Coordinator

    Department:

    District Office Educational Services

    FLSA Status:

    Nonexempt (At-will Position)

    Prepared By:

    Human Resources Department

    Position Status:

    Full-time (40 hours)

    Salary:

    Range 113 ($ $22.47 based on experience)

    SUMMARY
    The Performing Arts Center & Facilities Rental Coordinator is responsible for the comprehensive management of the District's Performing Arts Center (PAC) and the coordination of rental and community use of all district facilities, including school sites, athletic fields, and other public spaces. This role blends technical and operational oversight of the PAC with district-wide scheduling, rental logistics, and community engagement. Serving as the primary point of contact for both internal and external users, the Coordinator ensures that all facilities especially the high-profile PAC are operated efficiently, safely, and professionally. Key responsibilities include managing event schedules, coordinating facility maintenance, overseeing rental agreements, supporting technical production needs, and ensuring compliance with district policies. The role is essential in maintaining the PAC as a cultural and educational hub while balancing the needs of school programming with community access and engagement.

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

    PAC Coordinator Responsibilities:
    • Oversee daily operations of the Performing Arts Center, including scheduling, staffing, and coordination of events.
    • Collaborate with school and district personnel to support curricular and extracurricular performances, assemblies, and meetings.
    • Serve as the primary point of contact for external organizations renting or utilizing the PAC; manage contracts, rental agreements, and fee structures.
    • Supervise technical systems including lighting, sound, staging, and multimedia equipment; ensure proper maintenance, upgrades, and operation.
    • Coordinate custodial and maintenance services to ensure cleanliness, safety, and readiness of the facility for all events.
    • Train and supervise PAC technical staff, including student tech teams, part-time assistants, and volunteers.
    • Ensure compliance with district policies, fire and safety codes, and all relevant local, state, and federal regulations.
    • Maintain a calendar of events and ensure effective communication with stakeholders regarding availability and logistics.
    • Manage the PAC budget and work with district leadership to develop funding strategies for equipment, improvements, and operational needs.
    • Promote the Performing Arts Center as a cultural asset within the community, building positive relationships with local organizations and patrons.
    Arizona Lecture Series - Key Responsibilities
    • Plan, coordinate, and secure engaging speakers for a 12-week lecture series focused on Arizona history, including significant people, places, and events.
    • Design and produce promotional materials such as tickets, brochures, and digital content to market the series effectively.
    • Manage the Arizona Lecture Series mini-grant program, including application review, selection, and reporting processes.
    • Oversee all financial aspects of the program, including the collection and deposit of funds, budget tracking, and financial reporting.
    Facilities Rental Coordinator Responsibilities:
    • Coordinate the use and rental of district facilities for community organizations, nonprofits, private groups, and government entities.
    • Serve as the central point of contact for rental inquiries, availability, applications, and contracts.
    • Maintain and manage the district's facility use calendar.
    • Collaborate with school site staff, custodial/maintenance teams, and the PAC to ensure logistical readiness and staffing coverage for events.
    • Prepare and monitor rental agreements, insurance documentation, and invoicing in compliance with district policies and fee schedules.
    • Conduct site walkthroughs as needed with clients to assess setup needs and expectations.
    • Enforce district rules and regulations regarding facility usage, safety, and conduct.
    • rack usage data, generate reports, and recommend policy or pricing adjustments based on trends and community feedback.
    • Assist with marketing efforts to promote facility rentals to the broader community.
    • Support emergency scheduling or last-minute changes with professionalism and problem-solving skills.
    EDUCATION and/or EXPERIENCE
    High school diploma or general education degree (GED); and three to five years related experience and/or training; or equivalent combination of education and experience.

    RECOMMENDED EDUCATION/EXPERIENCE
    • Proficiency in operating ETC lighting systems and consoles, including programming and troubleshooting.
    • Experience with Yamaha TF5 digital mixing console for live sound reinforcement and audio system management.
    • Working knowledge of fly systems, stage rigging, and general stage terminology.
    • Familiarity with facility use policies, rental agreements, and customer service practices related to public or community space rentals.
    • Strong organizational and communication skills with experience managing event logistics, calendars, and financial transactions.
    • Experience using scheduling software and digital tools to coordinate multiple facility requests and ensure efficient operations.
    • Must possess AZ Fingerprint Clearance Card with IVP# at time of hire.
    Communication Skills:

    Ability to read and interpret a variety of documents, including safety protocols, operational procedures, and maintenance manuals. Capable of writing clear, routine reports and professional correspondence. Strong verbal communication skills with the ability to present information effectively to groups of staff, stakeholders, or the public.

    Mathematical Skills:

    Proficient in basic arithmetic, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals. Able to apply these skills in practical scenarios involving money, weight, volume, and distance.

    Reasoning and Problem-Solving:

    Demonstrates sound judgment and common-sense understanding to follow detailed written or verbal instructions. Able to identify and resolve routine issues involving limited variables within structured settings.

    PHYSICAL DEMANDS
    The physical demands described below are representative of those an employee must meet to successfully perform the essential functions of this position. Reasonable accommodations may be provided to enable individuals with disabilities to perform these essential duties.

    While performing job responsibilities, the employee is regularly required to stand; use hands for fine motor tasks such as handling and feeling; reach with hands and arms; and communicate effectively through speaking and hearing. The role involves frequent strenuous physical activity, including climbing, balancing, bending, stooping, kneeling, crouching, and crawling. The employee frequently lifts and carries objects weighing up to 25 pounds and occasionally lifts or moves items weighing up to 75 pounds. Regular movement throughout the AJUSD or campus is required, with occasional periods of sitting.

    Visual requirements for this position include the ability to focus on close objects and adjust focus as needed.

    WORK ENVIRONMENT

    The work environment characteristics described below are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be provided to enable individuals with disabilities to perform these essential duties.

    Employees in this role are regularly exposed to moving mechanical parts, electrical hazards, and potentially hazardous chemicals. Exposure to fumes, airborne particles, outdoor weather conditions, and vibrations is common. Frequent exposure to extreme heat occurs, with occasional exposure to wet or humid conditions as well as extreme cold. The noise level in the work environment is typically moderate.

    Notice of Non-Discrimination:
    The Apache Junction Unified School District does not discriminate on the basis of age, race, color, national origin, religion, sex (including sexual preference/identity) or disability in its employment practices.

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