Office Coordinator - Swedesboro, United States - Staffing Connection Inc.

Description

• Answer, screen, and transfer all incoming phone calls
• Receive and direct visitors and clients
• Coordinate customer and supplier facility visits and ensure all elements such as itineraries, meeting room setup, entertainment meals etc., are organized and successfully executed
• Handle requests and queries of executive officers appropriately
• Ensure the aesthetic presentation of the office, kitchen and meeting room areas are maintained at a high standard
• Handle requests from the leadership team related to special projects
• Act as the administrative point of contact for the Board meetings
• Develop and carry out an efficient documentation and filing system
• Resolve administrative problems and inquiries
• Maintain office supply inventories; look for cost savings on supplies and additional vendors to purchase through
• Produce reports, presentations, and memos, as needed.
• Use of discretion and confidentiality in handling management matters
• Coordinate maintenance of office equipment
• Open, sort, and distribute incoming correspondence
• Perform general clerical duties including photocopying, fax, and mailing
• Perform other duties as assigned within scope and ability
• Prepare weekly powerpoint slides for Sr. Manager's meeting
• Enter invoices, purchase orders into Netsuite system

• High School Diploma required; Associates degree in business preferred
• 3 – 5 years of experience in an administrative role
• High level of discretion and confidentiality and use of independent judgement
• Strong communication skills both verbal and written
• Excellent customer service skills and friendly demeanor
• Strong Microsoft Office skills specifically Word, Excel, Outlook, and PowerPoint
• Strategic thinker who can offer solutions rather than simply carry out tasks
• Strong ability to multi-task and detail-oriented
• Strong ability to problem-solve, and find solutions without direction
• Self-started, able to take on tasks and run with them
• Bilingual in English/Spanish helpful, but not required
• Ability to read and understand Standard Operating Procedures (SOPs)
• Ability to maintain regular and predictable attendance
• Understand and abide by all safety regulations as well as policies and procedure set forth by our client.

As an organization, we specifically address the unique requirements of our clients. We have developed a unique team of specialized professionals to address your hiring solutions. Whatever your hiring needs, our top-rated professional staffing firm can give you quick access to highly skilled professionals you might not find on your own. Let us ease your workload and provide peace of mind that none of your important projects or hiring needs will be delayed.