Controller - Honolulu, United States - Honolulu Academy of Arts

Description

Job Summary:

Under the general direction of the Chief Financial Officer, the Controller oversees the Finance team to lead the day-to-day accounting operations of the Honolulu Museum of Art, including annual audits, financial planning reporting, budgeting, data reporting and analysis, accounts payable, investments and endowments, and payroll.

The Controller ensures the accuracy of compliance, audit, tax, and other reporting to comply with Generally Accepted Accounting Principles (GAAP).Working closely with the CFO, the Controller provides clear financial communication to all departments across the museum, creating positive relationships to ensure the successful development and execution of financial strategies that support the Museums overall mission and growth.

The Honolulu Museum of Art:

Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community.

Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and the deep intuitions that are common to all.

The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawaiis multi-ethnic population.

From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.

To learn more about HoMA, please visit our website.

Minimum Qualifications:
A bachelors degree in accounting from an accredited university and 5 to 7 years of comprehensive related experience.

4 years of experience as a Controller or Assistant Controller, and/or 5 years of experience as an auditor and financial reporting in a CPA firm.

Strong leadership skills and the ability to manage and develop the Finance team of accountants.
The ability to communicate effectively and diplomatically with individuals throughout HoMA.

Advanced knowledge of not-for-profit GAAP, internal controls, and information technology tools, with the enthusiasm and ability to continually update skills and knowledge in these areas.

Experience in preparing standard operating procedures, internal control reviews and documentation, financial statements and related footnotes, and supporting documentation for accounting records.

Experience with not-for-profit GAAP accounting and auditing, ideally for a mid-size 501(c)3 organization.
A strong working knowledge of accounting for donor restrictions for endowments, gifts and grants.
Experience with general ledger accounting and reporting systems.
Proficient in Microsoft Office 365 applications, including Excel, MS Teams and Sharepoint.
Organized and detail oriented.
Proficiency in accounting software and tools such as Financial Edge and Power Play budget software.
Experience with payroll processing and knowledge of state and federal payroll regulations.
Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
Ability to work within and support a diverse community of visitors, artists, and employees.

Desired Qualifications:
Masters of Business Administration in accounting.
Current or past Certified Public Accounting experience.
Working knowledge in Blackbaud Financial Edge NXT general ledger system or similar.
Experience with Tessitura CRM or other Enterprise CRM Software.
Experience with accounting for investments and endowment funds.
Experience in a museum environment or nonprofit organ zation with multiple sites and varying degrees of need.
Understanding of Honolulu Museum of Arts established identity and dedication to advancing it.

Plans, directs, and coordinates the operations of the Finance department, including the design of an organizational structure and workflow processes that achieve the department's goals and objectives.

Develops and documents business processes and accounting policies to maintain and strengthen internal controls.
Manages the accounting for restricted funds revenue, expense, and net asset release. Provides accounting and reporting support to the advancement team and restricted funds project managers. Oversees preparation of various internal and gifts and grant financial reporting.

Oversees the Tessitura (CRM enterprise application) structure setup to ensure an accurate and efficient flow of contribution data into the accounting system.

Manages the external audit process and oversees preparation of the GAAP financial statements and footnotes. Researches upcoming changes to GAAP and determines the impact on HoMAs financial statements, reporting, and accounting processes.

Plans, direct and coordinates the operations of the payroll area, including internal controls and workflow processes adequate for achieving the objectives for that area.

Collaborates with Museum leadership to develop and implement financial plans and strategies aligned with our mission and vision.
With CFO, leads the annual budgeting process to ensure the allocation of Museum resources supports organizational goals.

Monitors and manages departmental budgets across the Museum, tracking variances and working with other department leadership to implement corrective action as needed.

Prepares accurate and timely financial statements, including income statements, balance sheets, and cashflow statements.
Prepares financial reports for the Museum community, including the Directors Office and Board of Directors, providing recommendations. Translates high-level financial information and insights in a cohesive, broadly understandable manner.
Develops and adjusts a Finance workflow plan that ensures the timely processing of accounting transactions and closing entries. Develops and documents business processes and accounting policies to maintain and strengthen internal controls.

Documents, assesses, and advises on internal controls for HoMA in the areas of accounting, procurement, investments, fixed assets, cash receipts, and inventory.

Ensures compliance with all relevant financial regulations, reporting requirements, and audit inquiries.
Develops and implements risk management strategies to safeguard the organizations financial assets, including grants and donations.
Works closely with our vendors and other outside parties, maintaining positive and productive relationships. Collaborates with external auditors and regulatory authorities.

Leads the Finance team by hiring and training strong candidates, providing daily direction, verifying accuracy of work, and giving constructive, growth-oriented feedback.

Demonstrates a commitment to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion through respectful communication and cooperation with others at all times, continuous training and modeling inclusive behaviors.

In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of inclusivity and belonging that embraces the contributions of all staff.

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