Personal Assistant to Director - Fort Lauderdale - Montce

    Montce
    Montce Fort Lauderdale

    3 days ago

    Retail
    Description

    Key Responsibilities

    Personal Support

    • Coordinate and plan children's birthday parties (vendor booking, cakes, decor, gift wrapping, logistics)
    • Plan and manage personal travel (flights, hotels, reservations, detailed itineraries)
    • Manage personal and family appointments (medical, dental, wellness, children's activities)
    • Maintain and manage Ali's personal calendar
    • Source new service providers (e.g., extracurricular programs, spas, pilates studios, etc) and present organized options with summaries and contacts
    • Assist with household errands as needed, (e.g., instacarting groceries, dropping off personal items to house)
    • Car maintenance (oil changes, registration renewals, insurance, etc)
    • Handle dry cleaning drop-off and pickup
    • Process personal shopping returns (online and in-store)
    • Assist with listing and selling personal items (e.g., clothing resale platforms)
    • Support home renovation sourcing (lighting, decor, paint)
    • Order lunches, coffee, and miscellaneous daily needs
    • Communicate important scheduling details with family members
    • Provide detailed end-of-day summaries of completed tasks

    Office & Studio Management

    • Maintain office organization and cleanliness (weekly trash removal, plant care, fridge clean-outs)
    • Break down cardboard boxes for recycling
    • Coordinate monthly cleaning services
    • Schedule maintenance and repair services (HVAC, locksmith, etc.)
    • Manage printer supplies (paper, ink refills)
    • Print documents as requested
    • Organize, steam, and manage incoming samples for content use
    • Reset and organize studio props post-shoot
    • Purchase weekly office and studio snacks/beverages
    • Check and sort mail bi-weekly

    Montce Brand & Creative Support

    • Coordinate and manage photoshoot logistics, including:
    • Confirming photographers, makeup artists, and hair stylists
    • Scouting and sourcing shoot locations
    • Communicating with modeling agencies and organizing packages for review
    • Creating and managing shoot budgets
    • Pulling samples from wholesale/pre-production
    • Sourcing accessories and props
    • Packing and preparing materials
    • Creating call sheets
    • Day-of assistance
    • Breakdown and clean up
    • Assist with Swim Week and other brand events
    • Coordinate business travel and detailed itineraries
    • Order travel-related needs (transportation, meals, etc.)
    • Manage product transfers between studio and Montce HQ
    • Handle returns between studio and headquarters
    • Pick up and return pre-production items and content pieces

    Ideal Candidate

    • Extremely organized with exceptional attention to detail
    • Proactive, self-starter who anticipates needs
    • Comfortable managing both personal and business tasks
    • Strong communication skills
    • Able to multitask and prioritize in a fast-paced creative environment
    • Flexible schedule and willing to handle hands-on tasks

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