- Executes IT procurement activities for one focus area (Telecom, Hardware, or Software) in a cost-effective manner while delivering a high level of customer service. Provides feedback to end users for products and services. Ensures IT orders adhere to supplier agreements and contracts and reports any nonconformance.
- Performs reconciliation and check request procedures. Codes and processes invoices related to the Corporate and IT related account codes
- Maintains best practices for asset life cycle management in line with corporate, environmental, and technical policies.
- Utilizes the asset management system to maintain IT asset records, including addition of new assets, updates to existing assets, or removal of assets no longer owned by the firm.
- Maintains records of status for various hardware and software and monitors HNTB employee utilization and compliance. Functions in a backup capacity to download new software and software updates.
- May set up web hosting accounts/sites and manages contracts/billing.
- Assists in the ongoing management of the HNTB Service Catalog.
- Updates existing forms, creates new forms, and deletes obsolete forms.
- Learns the processes for statements of work (SOWs), requests for information (RFIs), requests for quotations (RFQs) and requests for proposal (RFPs).
- Tracks obligations, deliverables and contract change notes.
- Responds to software vendor audits, license validation requests, and internal audit requests.
- Performs other duties as assigned.
- Bachelor's degree in Computer Science, Finance, Accounting, IT, Engineering, Business Management, or related degree, or
- In lieu of education, 4 years computer science, finance, accounting, IT, engineering, business management or related experience
- Has foundational procurement and accounting knowledge as well as a basic understanding of PO systems.
- Develops basic understanding of contracts and contractual language.
- Develops comprehension of working agreements such as SOWs and how details outlined in contracts and/or agreements impacts budgets and the general ledger.
- Develops basic knowledge of procurement activities related to telecom, hardware, or software used within the IT procurement team.
- Demonstrated communication skills with a proven ability to understand key concepts and communicate effectively with technical staff, business stakeholders and management. Team player.
- Organization skills, data processing, problem-solving and quality management skills.
- Experience in process formulation and improvement. Challenges current methods and seeks alternatives.
- Strong financial accounting and reporting practices applicable to IT assets, costs and risks.
- Understanding of strategic business objectives and the ability to drive results towards those objectives.
- Spontaneously recognizes and resolves issues.
- Attention to detail, accuracy, process-oriented and organized.
- Demonstrates appropriate BE Characteristics in accordance with HNTB expectations.
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IT Procurement Specialist I - Kansas City, United States - HNTB
Description
What We're Looking For
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails serving as the focal point for the management of IT assets such as hardware, software (including software, platform and infrastructure as a service), telecom and contracts and the exchange of financial management data. This position procures software, hardware and telecom for the firm according to SLA and policy, and manages assets including a proactive review and renewal process. Ensures the accurate and timely audit and analysis of IT invoices and check requests for payment. Completes special projects and recommends process improvements. Utilizes standard procedures and practices and receives regular guidance from others.
What You'll Do:
What You'll Need:
What You'll Bring:
What We Prefer
Additional Information
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
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Locations
Kansas City, MO
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NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
