Operations Coordinator - Chicago, United States - Workday

Description

Department

BSD SUR Plastics and

Reconstructive Surgery:
Administration
About the Department

At UChicago Medicine, faculty and staff in the Section of Plastic and Reconstructive Surgery are dedicated to caring for patients suffering: covering the entire spectrum of plastic, reconstructive, and aesthetic surgery from breast reconstruction to craniomaxillofacial and microsurgery.

Many faculty members are credited with pioneering several highly technical approaches in postoncologic reconstructive surgery for cancer survivors, hand surgery, craniofacial surgery, and much more. Our plastic surgeons are also prepared to care for patients seeking cosmetic aesthetic surgery. They are committed to working with each patient to achieve the patient's desired outcome.

In addition, investigators in plastic and reconstructive surgery conduct rigorous research, particularly in the area of tissue engineering and craniofacial/bone biology.

Their work would have widespread implications for individuals with craniofacial defects, such as those caused by trauma or tumor surgery.

Job Summary

The Operations Coordinator provides professional support to clinical department management in the Section of Plastic and Reconstructive Surgery.
Responsibilities
Independently performs highlevel administrative duties in support of Section functions.

Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.

Coordinates office functions, including developing and implementing office procedures and policies.

Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.

Manages the faculty recruitment process.

Receives, processes, and tracks all bills and expense reimbursements.

Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports.

Composes and edits correspondence, training materials, and Web content.

Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.

Manages special projects, functions, and events related to the Section including visitor applications and orientations and various outreach events.

Leads all planning and logistics for the annual Chicago Breast and Lymphedema Symposium.

Independently plans and executes the American Burn Symposium.

Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all eventplanning details.

Works with faculty prior to the course to prepare course materials, coordinates all eventplanning details, works with legal on required contracts, and invoices companies after the courses are completed.

Assists the Section Administrator in setting up processes with Legal, Pharmacy and other related departments in the hospital.

Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.

Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.

Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.

May act as a liaison between the section and other University departments.

Performs other related work as needed.

Minimum Qualifications


Education:
Minimum requirements include a college or university degree in related field.
Work

Experience:
Minimum requirements include knowledge and skills developed through
Certifications:Preferred Qualifications


Education:
Bachelor's Degree.


Experience:

Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.

Preferred Competencies
Excellent oral and written communication skills.

Excellent interpersonal and customer service skills.

Ability to handle sensitive and confidential situations and information with absolute discretion.

Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.

Excellent problemsolving skills.

Ability to use appropriate resources to resolve an issue.

Ability to follow an issue through to resolution.

Considerable skill in working both independently and as a team member.

Ability to take initiative and organize and complete projects with minimal supervision.

Application Documents
Resume (required)

Cover Letter (required)

When applying, the document(s)


MUST
be uploaded via the

My Experience

page, in the section titled

Application Documents

of the application.

Job Family

Administration & Management
Role Impact

Individual Contributor
FLSA Status

Non-Exempt
Pay Frequency

Biweekly
Scheduled

Weekly Hours

40
Benefits Eligible

Yes
Drug Test Required

No
Health Screen Required

No
Motor Vehicle Record Inquiry Required

No
Posting Statement

The University of Chicago is an

Affirmative Action/

Equal Opportunity/Disabled/Veterans Employer

and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law.

For additional information please see the

University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call

or submit a request via

Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.

A conviction does not automatically preclude University employment.

Rather, the University considers conviction information on a casebycase basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

The Report can be accessed online at:
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL

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