Proposal Preparation Specialist I - Houston, United States - Rice University

Description

Job DescriptionSpecial Instructions to Applicants:

All applicants must attach a cover letter and a resume in the Supporting Documents section of the application in PDF form.

Please note that the applicant tracking system does not convert attachments into Word format successfully.

Position Summary Proposal Preparation Specialist I, you will assume the responsibility of overseeing all aspects of proposal preparation for the School of Natural Sciences.

This includes supporting the entire proposal development process and providing administrative assistance for pre-award research administration.

Reporting directly to the Director of Research Administration in the Wiess School of Natural Sciences, this role will play a vital role in facilitating effective communication and collaboration.

The ideal candidate will possess the ability to work independently and demonstrate strong analytical skills, ensuring prompt and efficient responses to faculty and staff in their preparation and submission of grant proposals within strict deadlines.

This position entails work on Rice University's campus, with the potential for some remote work/flexible work arrangements.

Requirements Bachelor's Degree In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted.

2 years of related experience Skills Initiative and ability to work independently and as a team member effective interpersonal skills, both written and verbal Administrative and organizational skills and the ability to prioritize one's own workload Strong critical thinking skills Strong writing and editing skillsEssential Functions Organizes, facilitates, and tracks proposal development efforts and proposal preparation timelines.

Understands, explains, and clarifies various sponsors' proposal requirements and review processes Researches and writes non-technical sections of proposals Provides comments, suggestions, and questions on the narrative section Ensures compliance with sponsor requirements Develops a visually pleasing proposal and page design and formatting both text and graphics Serves as a liaison with faculty, administrators, and SPARC to ensure timely and successful proposal submissions Assisting in the facilitation of faculty teams and colleagues in preparing large, complex, collaborative, multi-disciplinary, multi-institutional proposals Identifies limited submission funding opportunities, posts them to the limited submission website and listserv, and assists in coordinating limited submission competitions when necessary Assists with training and development sessions designed for faculty, staff, postdocs, graduate students, and/or undergraduate students on topics related to the development of proposals for external grant funds Assists in preparing ad hoc administrative projects, such as website materials, proposal archives, etc.

Performs all other duties as assignedAdditional Functions Informs the principal investigator (PI) of all proposal preparation requirements and ensures guidelines are followed for proposal formatting, all documents required, and submission requirements.

Monitors compliance with agency and University regulations regarding submission; verifies all financial information Verifies Cayuse records and works with the Office of Sponsored Projects for submission to sponsorsPreferences Experience in Pre-Award Research Administration Experience in a University setting Cayuse SP experience Knowledge of federal agencies' submission processes PCRA or CRA CertificationRice University HR | Benefits Rice Mission and ValuesMission and Values | Rice UniversityRice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster.

Rice does not requiredocumentation for COVID 19 vaccination at this time for faculty and staff.

More information can be found here:
Us Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.