purchasing specialist i - Gretna, United States - Jefferson Parish, LA

Description

Salary: $35, $42,956.00 Annually

Location : West Bank - Jefferson Parish, LA

Job Type: Permanent

Job Number: A

Department: Purchasing 0064

Opening Date: 09/01/2023

Closing Date: Continuous

Jefferson Parish Civil Service is an Equal Opportunity Employer.
Purpose of Announcement

EXAMINATION IS ANNOUNCED TO ESTABLISH AN EMPLOYMENT LIST TO FILL ONE (1) CURRENT WEST JEFFERSON VACANCY IN THE PURCHASING DEPARTMENT AND FUTURE VACANCIES AS THEY OCCUR.
Kind of Work

Under direct supervision, the purpose of this position is to procure supplies, materials, equipment and services in a cost-efficient and timely manner, through established department purchasing standards, policies, and procedures and in compliance with exact product specifications. Employees in this classification solicit competitive bid pricing via telephone, written and/or electronic bid processes. Ensure bid forms contain accurate and pertinent information, and availing to vendors/general public (publish on applicable websites). Employees assist in the preparation of specifications for materials to be purchased and for work to be performed by vendors. Issues addenda on specification changes as necessary. Tabulates and analyzes bid responses (quotes) according to purchasing laws and applicable Parish policies and procedures. This position also performs related work as directed. Employees should be able to work independently and with initiative and capable of handling a high volume of technical and specialized tasks pertaining to procurement procedures. Position requires driving of a personal vehicle, thus possession of a valid driver's license, acceptable driving record, and personal automobile with minimum liability insurance available for business use (business travel is reimbursed on a mileage basis) will be given preference.

Minimum Qualifications For Admission to Examination

Meets one of the following options:

I. Current employment and permanent civil service status with Jefferson Parish at or above the level of Administrative Assistant and a minimum of two (2) years of experience with J.P., primarily responsible for purchasing duties involving the AS400 Financial Management System; duties must include placing bids and purchase orders for supplies, materials, equipment, and/or services.

OR

II. Possession of an accredited Associate's degree (or higher) in Business or a related field. Plus, proficiency in the use of a personal computer, as evidenced by education and/or experience.

OR

III. Possession of a high school diploma or equivalent certificate and a minimum of two (2) years of full-time, paid experience soliciting competitive bid pricing for supplies, materials, equipment, and/or services. Plus, proficiency in the use of a personal computer, as evidenced by education or experience.

Related education, experience, and/or professional certification(s) above and beyond the minimum qualifications will be required for consideration of an entrance salary above the minimum rate.

Kind of Examination

(ENTRANCE AND PROMOTIONAL)

The examination may consist of a written test, a rating of training and experience, an oral panel interview or any combination thereof. Acceptable applicants will be notified of the time, date, and place of any assembled testing. Applicants must supply complete and accurate information concerning their training and experience including a detailed description of their work experience, the names and addresses of all previous employers and the dates of employment. The information is subject to verification and the Personnel Department reserves the right to determine the quality and quantity of education and experience claimed for credit.

JOB POSTING NO A
DATE: 08/15/08
RE-OPENED:07/15/22
AMENDED: 09/01/23

Applications may be filed online at OR either of the office addresses below:

Application Offices

East Jefferson: Room 206, 12221 Elmwood Park Blvd. Jefferson, LA 70123

West Jefferson: Suite 3100, 200 Derbigny St. Gretna, LA 70053

JEFFERSON PARISH CIVIL SERVICE BENEFITS

Vacation (Annual Leave)
Employees accumulate one half day of paid vacation for every two weeks worked.
Leave accrual rates increase with years of service. Any unused annual leave is
usually paid upon separation from Parish Employment.

Sick Leave
Employees accumulate one half day of paid sick leave for every two weeks worked.
Sick leave is available for personal illness, injury or medical consultations.

Holidays
Nine paid official holidays are observed, plus any holidays declared by Parish Officials.

Life Insurance
All regular employees receive a life insurance policy equal to one year's salary.
Extra insurance may be purchased.

Medical Insurance
An HMO medical insurance plan is avalable for employees and their
dependents. Jefferson Parish pays 80% of the premium for employees and 50% of
the premiums for dependents.

A Flexible Benefits Plan
Employees have the opportunity to save money by paying for health
insurance and optional insurance with pre-tax dollars. A Flexible Savings
Account for Medical Expenses and Dependent Care is also available.

Retirement
Most regular employees belong to the Parochial Employees' Retirement
System instead of the Social Security System. For employees hired after
January 01, 2007, a pension calculated at 3% of salary per year of service
is provided upon retirement at age 67 with 7 years of service, age 62 with
10 years of service, or age 55 with 30 years of service.

Tenure Payment
Employees are paid $25 per year of service in December of each year.
Employees must have worked two years before the first check is paid.

Deferred Compensation Plan(457b plan)
Similar to 401K programs, the 457b Deferred Plan allows employees to defer
up to $14,000 of pretax income each year to supplement retirement savings.
Pre-tax contributions can be cashed in upon retirement or termination without
penalty. This plan is provided by Nationwide Retirement Solutions

Special leaves of absence for military service, maternity leave, etc.
may be granted in accordance with the Personnel Rules.

01

The supplemental questions are a very important first step in our screening process. Therefore, you are REQUIRED to complete these questions so that we may initially determine your eligibility for this position. A lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. This means you will be ineligible for further consideration in this recruitment process. Please check "yes" to show that you have read and understand this statement.

• Yes
• No

02

Please select the option that best describes your current employment and Jefferson Parish civil service status.

• I am a current Jefferson Parish employee with permanent Jefferson Parish civil service status at or above the level of Administrative Assistant.
• I am a current Jefferson Parish employee with permanent Jefferson Parish civil service status below the level of Administrative Assistant.
• I am a current Jefferson Parish employee without permanent Jefferson Parish civil service status.
• I am not a current Jefferson Parish employee.

03

How many months and/or years of Jefferson Parish Civil Service work experience do you have with primarily responsibility for purchasing duties involving the AS400 Financial Management System?

• None
• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

04

Did your employment with with Jefferson Parish Civil Service include duties placing bids and purchase orders for supplies, materials, equipment, and/or services?

• Yes
• No

05

Please list the Jefferson Parish Department and the dates employed in the Department in which you gained experience with primary responsibility for purchasing duties involving the AS400 Financial Management System and performing duties placing bids and purchase orders for supplies, materials, equipment, and/or services.

06

Select the option that describes your highest level of education.

• Some High School
• High School Diploma/GED Certificate
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctor of Philosophy

07

Do you possess an accredited Associate's degree or higher in Business or related field?

• Yes
• No

08

The Jefferson Parish Personnel Department must verify all educational credentials. For College Education, you must provide your official college transcripts and/or original college diploma. For High School Education, you must provide your original high school diploma or transcript. If you are claiming any additional educational credits or licenses on your application, please submit original, official proof of those credentials as well. To expedite the hiring process, we suggest you begin the process of obtaining this information IMMEDIATELY. For college transcripts, the College or University may mail them to: Jefferson Parish Personnel Department Attn: Recruitment Division 200 Derbigny St., Suite 3100 Gretna, LA 70053 OR The College or University may email the official transcripts to For college and/or high school diplomas, the original, official diploma must be brought into one of the Personnel Offices. Failure to submit Official Transcripts/Diplomas will result in the rejection of your application. Please check "yes" to show that you have read and understand this statement.

• Yes
• No

09

How many months and/or years of Full-Time, Paid experience do you have soliciting competitive bid pricing for supplies, materials, equipment, and/or services?

• None
• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

10

Describe your Full-Time, Paid experience soliciting competitive bid pricing for supplies, materials, equipment, and/or services. Please be sure to include when and where the experience was obtained job duties performed.

11

How was your proficiency in the use of a Personal Computer obtained? (Select all that apply)

• Completion of Educational and/or Training Courses
• Work Experience
• Volunteer Experience
• At Home Experience
• I am not proficient in the use of a personal computer

12

Describe your experience and/or training by which you became proficient in the use of a personal computer. Please be sure to include when and where this was obtained.

Required Question