Coordinator, Programs - Honolulu, United States - Chamber of Commerce Hawaii

Description

The Programs and Events Coordinator will play a pivotal support role in the planning, execution, and management of various programs and 60 + events per year. Responsibilities revolve around ensuring that events run smoothly, and efficiently, while successfully meeting the objectives and expectations of clients or stakeholders.

Essential/Primary Job Duties:

• Under the direction of the VP, Events & Business Development, and Senior Manager, Events & Special Projects, provide administrative support to various programs and multiple events throughout the year.
• Responsibilities include creating name tags, creating collateral for events such as programs, name tents, signage, slides and more, picking up event supplies and donations, and other duties as assigned.
• Develop timelines, budgets and plans.
• Budget management – monitor event budgets closely, process invoices, and collect payments.
• Work closely with event attendees to answer questions and assist with registration and payments, etc.
• Coordinate logistics, event set up, including AV. Produce and manage audio visual components of the Chamber's events.
• Provide onsite management during events.
• Post Event Evaluation – produce thank you letters, sponsor reports, attendee surveys.
• Maintain strong working knowledge of all Chamber products, services and programs.
• Be familiar with, and abide by, the Chamber's policies and procedures.
• Assist other departments by providing program and event support.
• Perform other duties, as assigned.

Other Requirements:

• Normal business hours, with some early morning, evening, and weekend hours.
• May be required to stand for extended periods.
• Able to lift 25 pounds.
• Vehicle and valid driver's license.

Minimum Qualifications and Education Required:

• High School Diploma, Associates or college degree preferred, emphasis in Business/PR/Marketing a plus.
• 1-3 years of experience in corporate event management, marketing and/or communications. Events experience a plus.
• Proficient in Word, PowerPoint, Publisher/Adobe InDesign and Canva.
• Familiar with social media platforms such as Facebook, Twitter, Instagram, and LinkedIn.

Skills:

• Strong organizational skills with attention to detail and creativity
• A strong multitasker that's able to work effectively independently and in a team environment.
• Excellent oral and written communication skills
• Team player with a high level of professionalism, self-motivation, and positive attitude.
• Ability to create a positive impression of the Chamber by phone, email and in person.
• Experience in managing a budget, negotiating contracts, soliciting sponsorships, and working with vendors.
• Enthusiastic, hardworking professional who can rise to the occasion in high-pressure situations.
• Ability to work well under time constraints while keeping a positive attitude and can organize and schedule work effectively to meet critical deadlines.

Annual starting base salary: Commensurate with experience

Benefits: Medical and Dental, Disability and Long-Term Care Insurance, 401K, Paid Time Off, 16

Paid Holidays Annually, Reimbursement for Qualified Expenses and Mileage, Parking

All offers are contingent upon successful completion of background and reference checks.