Executive/Personal Assistant to CEO - Philadelphia - Pocketbook Agency

    Pocketbook Agency
    Pocketbook Agency Philadelphia

    23 hours ago

    Description

    2065

    A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks.

    Responsibilities:

    • Manage complex calendars, scheduling, and meeting coordination
    • Organize travel arrangements, including flights, accommodations, and detailed itineraries
    • Prepare meeting materials, presentations, and handle confidential correspondence
    • Act as a liaison between the CEO and internal/external stakeholders
    • Collaborate closely with Personal Assistant and cross-functional team members
    • Assist with inbox and communication management
    • Oversee personal appointments, reservations, etc.
    • Run errands and manage personal shopping or gift sourcing
    • Coordinate family or personal travel logistics
    • Assist with event planning (both corporate and personal)
    • Handle special projects as needed, both professional and personal in nature

    Requirements:

    • Prior experience in a similar role
    • Exceptional organizational skills with a proactive, solution-oriented mindset
    • Strong written and verbal communication skills
    • Ability to manage sensitive information with discretion and confidentiality
    • Tech-savvy
    • Comfortable working in-office full-time with weekend availability as required
    • Ability to multitask and adapt in a fast-paced, ever-changing environment
    • Strong attention to detail and ability to anticipate needs without constant direction

    Schedule: This is a full-time role that will require work outside of regular business hours

    Compensation: Up to $160K based on experience, healthcare stipend, PTO, bonus

    Location: Fort Washington, PA


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