Supervisory Medical Record Administrator - Prescott, United States - Department Of Veterans Affairs

Description

Summary

*Recruitment/Relocation Incentive may be authorized for highly qualified applicants.

This position is located in the Health Information Management Service (HAS) Service line at the Northern Arizona VA Healthcare System. The Chief of the Health Management Service (HIMS) is a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) who is charged with full responsibility for the daily operation of the Health Information Management Service (HIMS).

Duties

Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program al this Medical Center.

• Evaluates Patient Treatment File (PTF) data validation program to include a qualitative review and evaluation of the clinical as well as administrative information reported into the PTF system with analysis and recommendations for corrective action. Responsible for timely and complete submission or all quarterly census patients, and for the PTF abstracts which have a monthly close-out date with an annual hard close-out date for the fiscal year to the Austin Automation Center (AAC) National Patient Care Database (NPCD).
• Advises Medical Records Technician (MRTs) in problem areas about quantitative and qualitative analysis of medical records and determines acceptability of content. Consults with physicians and other clinicians regarding record deficiencies as appropriate.
• Incumbent develops new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and /or apply newly developed programs or theories to problems that require new approaches.
• May be required to develop training materials, and continuing education programs. Training programs developed and conducted by employee may include Medical Terminology, Evaluation and Management Code assignment, medical record documentation requirements, Release of Information, Privacy Act and HlPAA instructions. Also provides formal and informal service training and orientation of house staff as well as other members of the health care team regarding medical record functions and quality content.
• Priority is given to timely, valid and reliable data sets, documentation, coding for reimbursement, adherence to health information guiding principles, internal and external monitoring and ongoing training for employees.
• Incumbent is responsible for determining staffing patterns for the section and reassigning personnel to meet changing conditions. Advises medical staff, management, and others regarding The Joint Commission (TJC). VISN. VA and medical//legal requirements for health records. Identifies unusual trends and potential problems, brings them lo management's attention with plans and recommendations for improved services.