Lead Defense Travel System - Norfolk, United States - gTANGIBLE Corporation

Description

Job Description

gTANGIBLE Corporation (gTC), , is a S corporation and a registered Government contractor that provides services and solutions in:

• National Security Programs
• Professional, Administrative, and Management Support
• Mission and Warfighter Support

We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:

Requisition Type: Contingent

Position Title: Lead Defense Travel System (DTS) Analyst

The Lead DTS Analyst provides assistance to program managers on all DTS and Government Travel Charge Card (GTCC) program matters, conducting quality control reviews for travel authorizations and settlement vouchers, response to audits, monthly reviews, generate reports, assess travel programs, compliance assessment of settlement vouchers, clearing open settlement vouchers, reviewing travel reports, reviewing use profiles and routing lists, conduct trend analysis, compliance with laws, regulations and directives, traveler hands-on support, administering indebtedness collection actions, subordinate semi-annual user validation reviews and reports, and travel to subordinate commands CONUS and OCONUS for support, assessment, and oversight.

Location: US NAVY, Navy Expeditionary Combat Command (NECC), Joint Expeditionary Base Little- Creek-Fort Story, Virginia Beach, Virginia USA

Security Clearance Level: Secret

Duties and Responsibilities

• Assist program managers on all DTS and GTCC related program matters to include:
  • Assist in presenting travel program status to internal and external activity program managers to include senior leadership
  • Provide for and assist in standardizing critical DTS business processes
  • Assess and report on compliance with applicable Governmental travel regulations
• Assist the NECC and NECCPAC headquarters and subordinate commands with conducting quality control reviews for travel authorizations and settlement vouchers to assess compliance with Joint Travel Regulations (JTR), Naval Supply Systems Command (NAVSUP), and Fleet Forces Command and Pacific Fleet policies and procedures
• Assist the Comptroller departments and subordinate commands who have direct responsibility for DTS program management to include documentation submittal in response to internal and external audits requested or overseen by Comptroller departments
• Conduct monthly reviews of all DTS DD577 Records of Appointment and Certifying Officer Legislation (COL) certificates to identify missing/defective DD577s and COLs
• Generate reports for each command and annotate each report with actions taken to resolve deficiencies noted. Extract reports to review for separation of duties violations
• Obtain access to Financial Improvement Audit Readiness (FIAR) portals and receive training to upload Key Supporting Documents (KSD)
• Assess subordinate command travel programs in accordance with applicable travel policies and procedures and provide on-site user and AO initial or refresher training to ensure they are aware of and comply with applicable travel policies and procedures governing the travel program
• Assist with reviewing quarterly, 10% of completed DTS settlement vouchers to assess their compliance with applicable guidance to include DTS Compliance Tool (CT) monitoring and corrective action reporting
• Extract and monitor the unsubmitted voucher report on a daily basis and contact the travelers identified therein by phone or email requesting settlement voucher completion within 5 days after travel completion
• Assist with reviewing, researching and clearing open settlement authorizations or vouchers obligated but not liquidated via weekly Unfilled Orders Listing (UOL) extraction and review
• Assist with reviewing all required travel reports on a daily, weekly, monthly and/or quarterly frequency, as required, and provide assistance with correcting, clearing up suspended or rejects and provide follow up to ensure action has been completed. This includes but not limited to the following reports: DD577 Validation Report, Separation of Duty (SOD) report, Un-submitted Voucher Report, Approved Status Report, etc.
• Assist with running "Approved Status Report", weekly in DTS to ensure airfare is ticketed and documents are stamped "approved" by the AO with the traveler being notified if the airfare is not ticketed for their immediate action
• Assist with reviewing monthly, DTS user profiles and routing lists to ensure proper separation of duty (SOD), organizational access, authorized permission levels and profile accuracy compliance
• Analyze, identify negative and positive trends, and provide findings to the Comptroller departments
• Assist the GTCC APC with the CITIBank tool when required to verify that the correct charges are applied to the correct DTS settlement voucher
• Assist command FDTA to ensure commands comply with existing laws, regulations and directives to include the JTR
• Assist in answering traveler questions regarding JTR policies and procedures as they pertain to the claiming of reimbursable expenses
• Provide hands on assistance with deployment authorizations and redeployment settlement vouchers when required
• Perform duties at various NECC and NECCPAC subordinate units during deployment and/or redeployment surge periods with NDEA access in-place to assist in deployment and redeployment authorization and voucher processing actions
• Assist the Debt Management Monitor (DMM) in administering research actions
• Perform subordinate semi-annual user validation reviews and reports via the Travel Share Point application.

Knowledge and Qualifications

• 5 or more years of practical hands on experience in utilizing various DTS applications to provide for effective and efficient program employment in executing the organization's travel requirements
• Ability to assess various organizational travel programs in accordance with governing regulations and providing planned routine and on-the-spot training on all aspects of DTS employment
• Knowledge in DoD JTR policies and procedures;
• DTS order writing for CONUS, OCONUS, and No Cost orders;
• Familiarization of DOD form DD voucher; DTS voucher processing;
• Understanding of DTS Group Authorizations;
• Knowledge of AD HOC reports and Knowledge of Commercial Travel Office (CTO) reservation, policies and procedures
• Documented experience in administering DTS at the Echelon IV level or higher
• DTS experience should include:
  • DTS travel documents
  • Non-DTS Entry Agents (NDEAs) functions
  • cancellation procedures
  • constructed travel
  • FY crossover
  • Group Travel
  • Itinerary changes
  • City Pair program
  • Routing lists
  • Authorizations
  • Vouchers
  • CTO Partnership
• Documented experience with the GTCC program (IBA and CBA) employment at the echelon IV level or higher
• CitiBank experience to include:
  • Knowledge of DTS CBA reconciliation
  • Card maintenance
  • APC support functions
• Knowledge of current relevant guidance including:
  • The Joint Travel Regulation (JTR)
  • The Department of Defense Financial Management Regulation (DoDFMR)
  • Navy DTS Business Rules
  • NAVSUPINST 8
  • DoDI 31
• Functional experience with Microsoft Outlook, Word and Excel applications
• Experience working independently and professionally with military and civilian personnel
• Understanding of DON policies for protection of Personally Identifiable Information (PII)
• Understanding of business process maps (normally in flowchart format) and supporting documentation

gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.