Administrative Assistant - Charleston, SC

Only for registered members Charleston, SC, United States

11 hours ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

Full-time · Description · Position Summary · We are seeking a highly organized and dependable Administrative Assistant to support our Accounting & Finance team at our Charleston Office This is a hands-on, high-visibility role that blends administrative support, accounts receivabl ...

Job description

Full-time

Description

Position Summary

We are seeking a highly organized and dependable Administrative Assistant to support our Accounting & Finance team at our Charleston Office This is a hands-on, high-visibility role that blends administrative support, accounts receivable assistance, and day-to-day office coordination.

This position plays a critical role in keeping both the finance function and office operations running efficiently. The ideal candidate is detail-oriented, proactive, and willing to take ownership of a wide range of responsibilities—from spreadsheets and reporting to paperwork, filing, and general office needs.

Key Responsibilities

Accounting & Finance Support

Assist with accounts receivable activities, including tracking invoices, monitoring aging reports, and supporting collections efforts
Perform data entry and reporting within ERP systems such as JD Edwards / Oracle
Generate and maintain Excel-based reports and trackers
Support month-end close activities with administrative and reporting tasks
Assist with customer communication regarding invoices, payment status, and documentation

Administrative & Office Operations

Manage and maintain physical and digital filing systems, ensuring documentation is organized, accurate, and audit-ready
Handle high-volume paperwork processing, including scanning, filing, routing, and recordkeeping
Coordinate and track incoming/outgoing mail, invoices, and office documentation
Support preparation of internal documents, reports, and correspondence
Assist with document control and standardization of forms and processes

General Office Support

Provide day-to-day support for general office needs and special projects
Help coordinate administrative aspects of meetings, reporting deadlines, and internal requests
Take on ad hoc tasks and special assignments to support team priorities

Requirements

Associate's degree or relevant experience in Business, Accounting, or related field preferred
2+ years of administrative or office support experience (finance/accounting exposure preferred)
Experience supporting accounts receivable, invoicing, or financial processes is a strong plus
Proficiency in Microsoft Excel (formulas, sorting/filtering; pivot tables a plus)
Experience working in an ERP or accounting systems
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a deadline-driven environment
Effective communication skills and a proactive, team-oriented mindset
Must be able to reliably commute and work onsite daily in Charleston, SC (Clements Ferry Road)

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