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    Contract Administrator - Dallas, United States - Remington Hotels

    Remington Hotels
    Remington Hotels Dallas, United States

    4 weeks ago

    Default job background
    Description
    Job Description

    Premier Project Management provides design, procurement, engineering development and project management services to hotels. This includes implementing the majority of capital improvements for properties owned by Ashford Hospitality Trust (NYSE: AHT) and Braemar Hotels and Resorts (NYSE: BHR), and other hotel ownership groups.

    The contract administrator is a liaison between the project management team, hotels, external contractors, and fixed asset accounting. They play a vital role in the successful completion of capital projects ranging from purchasing mechanical items to completing major renovations. Contract Administrators are a comprehensive, central source of information related to all facets of a project. A successful contract administrator has a strong attention to detail, can manage multiple projects, and efficiently completes all tasks assigned to him/her.

    Responsibilities
    • Coordinate all necessary documents required for construction start up
    • Issue all contracts and purchase orders for approved capital items
    • Work with the Remington legal team to ensure documents meet all requirements and will pass audit
    • Enter and track change orders to contracts
    • Work closely with the project managers regarding contracts, available funds, and payments.
    • Ensure all required documentation (signed contract, lien waivers, etc.) are received from the contractors/vendors prior to processing payments
    • Reallocate funds within an approved budget
    • Generate all check requests for deposits, progress payments and final payments
    • Work with the fixed asset accounting team to ensure timely processing of payments
    • Monitor and follow up on all projects assigned to ensure that they stay on track
    • Analyze all budgets to determine which funds are savings and move them to appropriate savings buckets to be utilized for additional projects
    • Close out budgets once projects are complete
    • Calculate appropriate fees and taxes
    Requirements
    • Sense of urgency to complete all assigned tasks
    • Proficiency with basic algebraic equations and percentages
    • Detail oriented, well organized and strong follow-up skills
    • Ability to prioritize and handle multiple tasks
    • Excellent written and verbal communication skills
    • Strong customer service skills and interpersonal skills
    • Proficiency with Word and Excel
    • Hospitality and/or Construction experience preferred
    • Degree preferred
    • Experience with Spitfire a plus
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