Part-Time Payroll, Payables, and Benefits Administration Coordinator - Rye, United States - School of the Holy Child

Description

School of the Holy Child seeks a Part-Time Payroll, Payables, and Benefits Administration Coordinator. This person will coordinate all payroll, benefits and leave administration activities for all current and new employees. Coordinate accounts payable processes.


Duties and Responsibilities:

• Through Paycor, process semi-monthly and bi-weekly payrolls; prepare payroll-related reports such as ACA 1094, 1095Cs

and 1099's; distribute W2's as needed.

• Handle all accounts payable activities, including check and ACH processing using Veracross; work with manager to move as

many payments as possible to credit card or ACH; Handle annual 1099 administration.

• Administer credit card reconciliation processes.
• Administer and maintain the School's employee benefits, policies and personnel forms, and recommend changes as needed;

liaison with benefits broker.

• Serve as information resource for employees regarding benefits and retirement plans.
• Process benefits enrollments and changes, including annual renewals and Open Enrollment; review and verify accuracy of

health insurance carriers' invoices monthly.

• Handle all HSA and employee leave administration.
• Implement and maintain procedures to comply with all applicable employment regulations (FMLA, NYPFL, etc.) as well as

Federal and State labor laws.

• Monitor and advise employees regarding insurance claims related to worker's compensation, disability, maternity, and paid

family leave. Manage all administration related to these claims.

• Track employees' use of paid sick leave, personal time and vacation using Veracross.
• Monitor new employee background checks, fingerprinting, I-9 compliance, etc.
• Administer new employee processing in Veracross, Paycor for payroll and Employee Navigator for benefits enrollment.
• Complete fall and spring audits for Archdiocesan Safe Environments program.
• Maintain Employee Handbook; update annually each summer and at other times as needed.
• Coordinate with the management to prepare faculty and staff employment offer letters and agreements; coaches'

agreements; stipends.

• Maintain secure, confidential and accessible employee and benefits files and records.
• Assess and recommend automation/simplification options for all payroll, benefits and human resource administration

processes.

• Other duties as assigned.

Experience and Qualifications:

• Ability to interact and communicate effectively and build respectful relationships across the organization.
• Strong attention to detail. Ability to analyze information and assess for accuracy.
• Strong computer skills
• Ability to handle and maintain confidential information.
• Payroll processing experience – Paycor ideal.
• Benefits Administration experience.
• Accounts Payable experience.
• Analytic and problem-solving ability; demonstrate organizational and project management skills.
• Ability to explain/provide information and obtain information to process transactions and ensure appropriate approvals are in

place.

• Sense of urgency to complete tasks in a timely manner.
• Team player; willingness to take on additional tasks as needed.
• Service and results oriented.
• Knowledge of COBRA, FMLA, NYSPFL and related state and federal employment regulations.
• Comfortable multitasking and working independently with flexibility / adaptability.

Desired Experience:

• Working with legal counsel in all areas related to HR management (e.g., benefits/plan document preparation, wage and hour

issues, and disciplinary actions).

• Bookkeeping experience.