HR Operations Analyst - Exton, United States - Idemia

Description

Overview

IDEMIA is the global leader in identity and security.

Our mission is to create a safe and simple future where identity verification is indisputable, and only you can assert your identity.

We are a distributed company leveraging the latest technologies to deliver world-class products in the private and public sectors of finance, telecom, identity, security, retail, sports entertainment, commercial, government, and IoT.

We use a variety of technologies and approaches to deliver quality product and services to government agencies and technology companies.

IDEMIA is a made up of a group of 14,000 diverse people from different nationalities, speaking over 20 different languages.

Together, our solutions impact the everyday lives of citizens and nations. In this ever-changing world, protecting your identity is paramount. Join the team that is ensuring one person - one identity.

Responsibilities

Overview:

The HR Operations Analyst ensures on-time, accurate and compliant employee, HR, and Payroll related data and efficiently addresses requests from internal and external stakeholders using this data.

This position is hybrid, based in our Exton, Pennsylvania facility, targeting 2-3 days a week on-site.

Roles and Responsibilities

• Assist Director and Manager in HR Operations with all processes of the department, including systems-support
• Document HRM system setups and processes for knowledge and understanding by all HR Operations staff
• Maintain employment records (statutory, employee personal and job history, performance, compensation, skills, retirement, and insurance documentation, leave accrual records and details of illness, absences, transfers, and salary progression, etc.) and ensure data accuracy of all data in core HR System
• Provide support services to HR teams including contract completion, new hire onboarding activities and off boarding procedures
• Ensure records and processes comply with company and country legal regulations
• Address payroll and employment-related issues (hiring and termination processes and labor law issues, contract renewals and dismissals, trainee programs, expatriates, control/process of retirement, etc.)
• Identifiy opportunities to drive continuous improvement in processes and procedures
• Work closely with benefits providers/vendors, Insurance companies, and TPA (Third party Administrator) for smooth settlement of insurance claims (term/medical)
• Provide reporting required by external agencies (e.g., government agencies, insurance companies, unions, etc.), Compensation & Rewards program administration (e.g., compensation administration, employee benefits administration, etc.)
• Identify and manage HR vendors aligned to the applicable procurement policy requirements
• Participate in internal/external HR and Payroll audits
• Provide on-time inputs to the finance team and vendors for various payouts
• Collaborate with the Compensation & Benefits, HRBPs, and Finance
• Provide routine and ad hoc report requests (headcount/termination reports, new hire notifications, Service Awards, etc.) to other departments within the organization
• Create and run reports to accurately provide requested data to the organization
• Assist with Compliance Reporting (AAP, EEO-1, CA EEO-1, VETS-4212)
• Maintain the HR forms library to ensure all information is updated
• Conduct routine and ad hoc audits to ensure HRIS Data (People Hub, ADP, E-Time) is accurate
• Manage the Time and Attendance Platform (e-Time) by troubleshooting issues escalated by managers/employees/HR Business Partners
• Ensure that all department changes are captured and reflected in the Time and Attendance Platform as needed
• Consistently review the e-time error report to ensure that all issues are addressed and resolved timely
• Support learning and development administration activities
• Work on ad-hoc assignments as needed

Qualifications

• Bachelor's degree level or equivalent demonstrable professional experience in HR
• Proven experience in HR operations
• Strong knowledge implementation of ADP system changes and updates
• Excellent verbal and written communication skills
• Results-oriented with effective priority management
• Good understanding of HR systems and processes
• Proficient in English

Responsibilities Overview:

The HR Operations Analyst ensures on-time, accurate and compliant employee, HR, and Payroll related data and efficiently addresses requests from internal and external stakeholders using this data.

This position is hybrid, based in our Exton, Pennsylvania facility, targeting 2-3 days a week on-site.

Roles and Responsibilities - Assist Director and Manager in HR Operations with all processes of the department, including systems-support - Document HRM system setups and processes for knowledge and understanding by all HR Operations staff - Maintain employment records (statutory, employee personal and job history, performance, compensation, skills, retirement, and insurance documentation, leave accrual records and details of illness, absences, transfers, and salary progression, etc.) and ensure data accuracy of all data in core HR System - Provide support services to HR teams including contract completion, new hire onboarding activities and off boarding procedures - Ensure records and processes comply with company and country legal regulations - Address payroll and employment-related issues (hiring and termination processes and labor law issues, contract renewals and dismissals, trainee programs, expatriates, control/process of retirement, etc.) - Identifiy opportunities to drive continuous improvement in processes and procedures - Work closely with benefits providers/vendors, Insurance companies, and TPA (Third party Administrator) for smooth settlement of insurance claims (term/medical) - Provide reporting required by external agencies (e.g., government agencies, insurance companies, unions, etc.), Compensation & Rewards program administration (e.g., compensation administration, employee benefits administration, etc.) - Identify and manage HR vendors aligned to the applicable procurement policy requirements - Participate in internal/external HR and Payroll audits - Provide on-time inputs to the finance team and vendors for various payouts - Collaborate with the Compensation & Benefits, HRBPs, and Finance - Provide routine and ad hoc report requests (headcount/termination reports, new hire notifications, Service Awards, etc.)

to other departments within the organization - Create and run reports to accurately provide requested data to the organization - Assist with Compliance Reporting (AAP, EEO-1, CA EEO-1, VETS Maintain the HR forms library to ensure all information is updated - Conduct routine and ad hoc audits to ensure HRIS Data (People Hub, ADP, E-Time) is accurate - Manage the Time and Attendance Platform (e-Time) by troubleshooting issues escalated by managers/employees/HR Business Partners - Ensure that all department changes are captured and reflected in the Time and Attendance Platform as needed - Consistently review the e-time error report to ensure that all issues are addressed and resolved timely - Support learning and development administration activities - Work on ad-hoc assignments as needed