Program Specialist - Everett, WA

Everett Community College · Salary: $45, $58,584.00 Annually · Location Everett Community College · Job Type Classified · Division Strategic Enrollment Management & Student Success · Department: Student Support Services · Closing Date 3/31/2026 11:59 PM Pacific · Barg ...

Job description

Everett Community College

Salary: $45, $58,584.00 Annually

Location Everett Community College

Job Type Classified

Division Strategic Enrollment Management & Student Success

Department: Student Support Services

Closing Date 3/31/2026 11:59 PM Pacific

Bargaining Unit

First review date (applicant screening begins): 03/04/2026

We are committed to hiring, developing, retaining, and promoting individuals who exemplify the mission, vision, and core values of our institution and possess the skills and experience to meet the needs of our students.

Overview

JOB GOAL

The Opportunity Grant Program Specialist supports enrollment, retention, and completion for eligible Opportunity Grant program students in approved technical programs of study. This position coordinates daily operations of the Opportunity Grant program by supporting student intake and enrollment, delivering case-managed advising and outreach, and administering grant eligibility, awards, and funding in compliance with College, state, and federal requirements.

TITLE: Opportunity Grant Program Specialist

CLASSIFICATION: Program Specialist 2

SALARY: Grade 42

DEPARTMENT:Workforce Funding

REPORTS TO: Associate Director of Workforce Student Support

POSITION NUMBER:

This position is eligible for hybrid work location, per Everett Community College's Telework Policy (Download PDF reader)

Duties & Responsibilities

Student Support

• Provide intake, determine eligibility, and enroll students into the Opportunity Grant program.
• Use a case-management model to increase retention, program completion, and employment.
• Assist students with resolving academic and financial difficulties, navigating college processes, and accessing community-based resources.
• Develop and implement student success programs and outreach activities, including in-person and online workshops/orientations.
• Assist in completing financial aid applications and refer students to alternative funding sources.
• Maintain regular communication with students through various methods including phone, email, mail, and in-person meetings.

Data Tracking

• Develop and maintain program and student tracking systems, utilizing ctcLink to code Opportunity Grant student groups, pulling queries, and compiling and analyzing data.
• Generate reports required by the college, state, and federal agencies.
• Assist the Director in creating the Opportunity Grant budgets consistent with student needs, college policies, and state regulations.
• Perform reconciliation, billing, and monitoring of all assigned programs.
• Determine eligibility and award amounts for Opportunity Grant funding, utilizing ctcLink, and collaborating with financial aid, bookstore, cashier, and other Workforce funding sources.

Program Coordination

• Coordinate daily operations of the Opportunity Grant program, collaborating with Workforce Funding and Financial Aid teams to develop strategies supporting student and program objectives.
• Participate in continuous program improvement planning, recommending initiatives to enhance program outcomes and advocating for program expansion.
• Ensure compliance with all policies, guidelines, and regulations related to the Opportunity Grant program.
• Strategize and coordinate with the Workforce Funding team and other internal and external partners to improve services, leverage resources, and assist students in reaching their educational and employment goals.

General Duties

• Provide Workforce Funding front desk coverage on a rotating schedule.
• Represent the College at professional and community events, participating in college system professional conferences and in-service activities.
• Perform other duties as assigned to support departmental operations and meet the needs of the campus.

Qualifications

Education and Experience:

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Associate's degree in Education, Counseling, Social Work, or a related field (or equivalent training and experience).
• Two years of experience in student support services, case management, or a related area.

Required Knowledge, Skills, and Abilities:

• Strong interpersonal communication skills, both oral and written.
• Ability to maintain a high level of confidential information.
• Intermediate to advanced proficiency with Microsoft Office and Google Suite.
• Demonstrated ability to work effectively in a diverse, multicultural environment.
• Demonstrated ability to complete work accurately within deadlines.
• Ability to work effectively as part of a team.

PREFERRED QUALIFICATIONS

• Knowledge of State and Federal regulations related to the Opportunity Grant.
• Knowledge or experience with ctcLink.
• Experience working in a college or university setting.

Additional Information

PHYSICAL REQUIREMENTS

Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, including computers, printers, and telecommunication devices.
• Ability to read, analyze, and interpret data from various sources.
• Ability to prepare and present detailed reports, both in written and verbal formats.
• Ability to exchange information on the phone, through video conferencing, or in person.
• Ability to sit or stand for extended periods while performing routine tasks.
• Ability to lift and carry objects weighing up to 25 pounds.

TERMS OF EMPLOYMENT

• Full-time position, Monday through Friday, with occasional evenings and weekends.
• Position is subject to Everett Community College policies and procedures.
• Represented by Washington Federation of State Employees Union.
  Performance will be evaluated annually.

Notice to Applicants

This position is not eligible for an employment visa sponsorship. Applicants must be authorized to work in the United States for any employer.

Background Check

Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Drug-Free Campus

In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at

Safety and Security

EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at

Reasonable Accommodations and Non-Discrimination

Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at or For more information see: EvCC3020: Americans with Disabilities Act policy (Download PDF reader)

Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.

Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:

Equal Opportunity Director: , ;

ADA Coordinator: , ;

Title IX Coordinator: ,

HR offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA

For more information, visit the Equal Opportunity and Title IX website.

To apply, please visit

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