Human Resources Coordinator - Baltimore, MD
2 days ago
Job description
The Human Resource Coordinator aids with and facilitates the human resource processes at all business locations. This position resolves benefit-related problems and ensures effective use of plans and positive employee relations. The Human Resource Coordinator makes that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed.
Key Responsibilities include:
HR Operations & Employee Relations
• Serve as the primary HR contact for all employees.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.
• Reconciles benefits statements.
• Maintain strict confidentiality of employee and provider information.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Make photocopies; mail, scans and emails documents; and perform other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepare new employee files.
• Responsible for annual uniform subsidy orders.
• Performs other related duties as assigned.
Coordinate recruitment for clinical and non-clinical roles
• Manage job posting, applicant screening, reference checks, and background checks.
• Oversee onboarding and orientation for new hires.
• Responsible for employee benefit open enrollment
Compliance and Healthcare Regulations
• Ensure compliance with federal, state, and local employment laws
• Support adherence to healthcare-specific regulations, including HIPAA and OSHA
• Maintain personnel files, licensure records, certifications and training documentation
• Assist with audits and accreditation-related HR documentation
• Responsible for running monthly reports
Benefits & HRIS
• Administer employee benefits program, including health insurance, retirement plans, and leave programs
• Support payroll processing and timekeeping accuracy
• Manage HRIS data, ensuring accuracy and compliance
• Manage employee benefits portal
Job Summary and Qualifications
• Associate degree in human resources or related field and/or equivalent work experience
• SHRM-CP certification preferred
• PHR certification preferred
• At least two years' related experience preferred
• Payroll processing experience a plus
Core Competencies
• Attention to detail and regulatory accuracy
• Employee-centered approach
• Strong organizational and multitasking skills
• Professional judgment and problem-solving ability
• Strong communication skills required
PHYSICAL DEMANDS AND WORKING CONDITIONS:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to perform normal office work including being able to lift and move boxes weighing up to ten pounds and other similar activities.
We offer a competitive salary commensurate with experience and a robust benefit package including health, dental, vision, Short Term Disability, Long Term Disability, Group Term Life, PTO, paid holidays, and 401(k) plan with employer contribution.
Prospective employees must pass a criminal background check.
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