Registrar - PSP - Lake Villa, United States - Community High School District 117

Description

GENERAL INFORMATION
TITLE Registrar

LENGTH OF CONTRACT months

REPORTS TO Assistant Principal of Student Services

EVALUATION Evaluation Completed by Assistant Principal of Student Services


POSITION SUMMARY:

The job of Registrar is done for the purpose(s) of registering/withdrawing of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information, and/or direction as may be assigned.

QUALIFICATION - EXPERIENCE - KNOWLEDGE:

• High School diploma is required and an Associate's Degree is preferred
• Excellent computer abilities with Google Applications and other business related software products
• Experience with Excel and working in student databases (e.g. Infinite Campus, SIS, etc.) is preferred

ESSENTIAL FUNCTIONS:

• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations
• Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents, and/or students, etc.) for the purpose of providing information and/or directions
• Meets with prospective new students and parents for the purpose of determining enrollment eligibility and to input registration data
• Presents information on administrative procedures, services, etc. (e.g. provides assistance/information to parents regarding social security, vaccination/physical forms, etc.) for the purpose of training and orienting incoming students and/or disseminating information to parents
• Compiles student records (e.g. birth certificates, transfers, immunizations, class credits, etc.) for the purpose of meeting state, federal, and/or district requirements
• Interprets and evaluates transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system
• Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with district grading, curriculum and course credit
• Verifies information and grades on transcripts for the purpose of ensuring the accuracy of the information
• Verifies student related data (e.g. grades, information, etc.) for the purpose of ensuring the accuracy of the student records
• Maintains a variety of manual and electronic documents, files, and records (e.g. grades, transcripts, academic achievement records, student information, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
• Manages student information system for the purpose of maintaining the accuracy and efficiency of student data
• Performs all enrollment and withdrawal activities and prepares and maintains permanent student records for all students for the purpose of complying with established legal, state and federal requirements
• Prepares standardized documents and reports (e.g. report cards, form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of documenting activities, providing written reference and/or communicating information
• Processes a variety of documents and materials (e.g. transcripts, job verifications, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies
• Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information
• Compiles a variety of ad hoc reports and data collection (e.g. year-end reports, progress reports, etc.) for the purpose of providing accurate information
• Assists Business Services Department in collecting payments and/or fees for the purpose of completing transactions
• Serves as liaison to the Guidance Department for new and withdrawing students for the purpose of maintaining accuracy and efficiency of student data
• Supports Assistant Principal for Student Services for the purpose of ensuring the accuracy of student records
• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations

OTHER FUNCTIONS:

• Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions
• Participates in training for the purpose of providing or receiving information and updating skills as changes occur in district software
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school district
• Supports and serves as a backup to other administrative personnel for the purpose of providing assistance with their functions and responsibilities as needed

SKILLS REQUIRED:

• Ability to demonstrate regular attendance and punctuality
• Ability to perform several tasks concurrently under varying deadlines and adapt to changing work priorities
• Ability to maintain a professional demeanor in all situations and must be able to withhold confidential information
• Ability to exercise tact, good judgment, and initiative in dealing with students, faculty, and parents/guardians
• Ability to communicate with diverse groups
• Ability to operate standard office equipment including using pertinent job related software applications and preparing and maintaining accurate records
• Ability to work well with all levels of internal management, staff, and students as well as parents/guardians
• Ability to communicate clearly and concisely, both orally and in writing including clear, polite

* telephone communication skills and the use of proper grammar and punctuation to write routine reports and correspondence

• Ability to work effectively as part of a team and with frequent interruptions
• Ability to set work priorities, and work efficiently under minimum supervision

PHYSICAL REQUIREMENTS:

Employees in this position must have the ability to sit for extended periods of time; enter data into a computer; operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or without vision aids, hear and understand speech at normal levels and on the telephone; speak so that others may understand at normal levels and on the telephone.

WORK ENVIRONMENT:

The usual and customary methods of performing the job's functions require the following physical demands; some lifting, carrying, pushing and/or pulling and significant finger dexterity.

Generally the job requires 90% sitting, 5% walking, and 5% standing.

There will be an annual evaluation for this position.


FLSA STATUS:
Non-Exempt

Community High School District 117 is an Equal Opportunity Employer.

It is the policy and practice of District 117 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position.

District 117 ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this position should contact the office of the superintendent.