Coordinator, International - Washington, DC, US

ASME helps the global engineering community develop solutions to real-world challenges. Founded in 1880 as The American Society of Mechanical Engineers, ASME is a nonprofit professional organization that enables collaboration, knowledge sharing, and skill development across all e ...

Job description

ASME helps the global engineering community develop solutions to real-world challenges. Founded in 1880 as The American Society of Mechanical Engineers, ASME is a nonprofit professional organization that enables collaboration, knowledge sharing, and skill development across all engineering disciplines, while promoting the vital role of the engineer in society. ASME codes and standards, publications, conferences, continuing education, and professional development programs provide a foundation for advancing technical knowledge and a safer world. From college students and early-career engineers to project managers, corporate executives, researchers, and academic leaders, ASME's members are as diverse as the engineering community itself.

We are seeking a Coordinator, International, to join our team and support the operational elements of ASME's international offices, staffing, and overall strategies. In this role, you will work closely with the Senior Manager, International Operations, the Managing Director, and other international staff to ensure ASME's international operations run smoothly, efficiently, and in compliance with local regulations. You will also support organizational and operational activities for ASME's Washington, DC office, serving as a point of contact for other business and department unit leaders.

Key Responsibilities

• Provide administrative support to the International department, including scheduling meetings, drafting internal and external reports, and recording and distributing meeting notes.
• Support the day-to-day operations of ASME's international staff, including coordinating monthly and ad hoc meetings with business units, assisting with technology and staffing requests, and providing other administrative support as needed.
• Offer organizational and logistical support for U.S. staff visiting ASME's international offices or for international stakeholders/partners visiting U.S. offices.
• Collaborate with international and U.S. staff (e.g., Legal, Tax, Finance) to facilitate annual, semi-annual, and ad hoc governance and compliance requirements for ASME's international entities.
• Assist the Senior Manager, International Operations, with departmental budget management, including collecting monthly expenses and tracking vendors and consultants.
• Serve as the first point of contact for all vendors and consultants for the International department; manage contract execution, vendor communications, and invoice processing.
• Work with the Senior Manager and other staff to compile quarterly reports on department Key Performance Indicator (KPI) progress.
• Act as a point of contact for business/department unit leaders in international markets and for international staff reporting to U.S.-based managers.
• Support the execution of enterprise-wide strategies and shared services to achieve ASME's programmatic, operational, and financial goals in international markets.
• Support the day-to-day operations of ASME's Washington, DC office, including working with building management, Facilities, and IT teams.
• Provide organizational and logistical support for ASME staff and stakeholders visiting the Washington, DC office, including scheduling, reserving meeting space, and coordinating with external vendors.
• Support local ASME events in the Washington, DC metro area.
• Other duties as assigned.

Key Qualifications

Education: Bachelor's degree in political science, international relations, or a related field is preferred, or equivalent work experience.

Experience: Minimum of one year of experience in public affairs, international operations, and/or managing international offices.

Skills and Competencies:

• Ability to manage multiple assignments, projects, initiatives, and outreach simultaneously.
• Proven ability to work independently with minimal guidance and supervision.
• Excellent organizational, logistics planning, and research skills.
• Cultural sensitivity and the ability to communicate effectively with a broad set of global stakeholders across varying time zones.
• Exemplary written and verbal communication skills.
• Advanced proficiency with Microsoft Office and related programs.
• Experience with vendor management and invoice processing is desirable.

If you are a highly organized, detail-oriented professional with an interest in international operations and supporting a global mission, we encourage you to apply for this opportunity to help ASME advance engineering knowledge and impact worldwide.

This role is eligible for remote work arrangement, with in-office requirements based on business needs. Periodic business travel may be required, including but not limited to, ASME offices, globally.

ASME is proud to be an Equal Opportunity Employer.  At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, gender identity & expression, sexual orientation, genetic information, citizenship status, disability, or protected veteran, military status, or any other basis protected by law. 

Our Equal Employment Opportunity policy pertains to every aspect of an individual's relationship with the organization, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, programs, and all other terms and conditions of employment. 

Annual base salary may vary based on geographic location. The New York metro salary range for this position is estimated to be between $68,000 – 72,000.00 per year. 

Only those candidates selected for further consideration will be contacted.