Executive Administrative Assistant - Huntington Station, United States - Gregor Industries Inc

Description

Job Description

Executive Administrative Assistant/Accounts Receivable

Gregor Industries is seeking a Dynamic & Personable, Administrative Assistant/Accounts Receivable Assistant to assist the Executive Team, HR and Controller Departments.

Position Requirements:

• Must be adept in Microsoft Office Suite, Excel, Office.
• Must be organized with strong attention to detail.
• Self-starter with a drive to succeed.
• Experience in Data Entry/Processing.
• Accounts Receivable and/or Invoicing experience.
• Excellent phone and communication skills.
• Must be able to take minutes.
• Must be a Team Player, with a willingness to adapt and work independently.
• Reliable.

Preferred Qualifications:

• Experience in the Construction field a plus, but not necessary.
• Business administration or accounting experience a plus.
• Experience with Social Media platforms.
• Ability to work in a fast paced environment.

Job Description:

• Greet visitors and direct them to appropriate departments or individuals.
• Collect and distribute mail, packages to appropriate staff members.
• Assist with ordering supplies, organizing and keeping track of inventory.
• Assist the Controller with invoicing, payments and follow up on documents.
• Work with the HR department to assist with applications, scheduling of interviews and on-boarding process
• Assist the Executive Management Team as needed in various tasks: meeting minutes, scheduling, correspondence.
• Assist with organizing client events and client gifts.
• Answer phones and respond to inquiries via phone or email, take messages.
• Help maintain the office, with keeping areas clean and clear.
• Make and confirm travel arrangements.
• Make calls to clients, vendors and sub-contractors.
• Assist the Project Management Team with bid calls and collecting information.

Salary and Benefits:

• Based on experience, from $22 - $30 per hour.
• Benefits eligible after 60 days: Medical, Dental, Vision, Pet Insurance.
• Sick Days.

Job Type:

• Full-Time.
• In-office.