- Coordinate and organize client meetings from venue coordination, meeting communication protocols, preparing meeting materials, day-of-meeting execution and other meeting preparation as directed from the Manager.
- Manage formal email for scheduled client communications, tracking all communication needed to be sent from client communications email, drafting messages as needed, coordinating with all departments, etc.
- Ownership and coordination of internal and client status meeting invitations, documents, and communication.
- Responsible for writing client conference reports and client meeting minutes from official client meetings, following protocols to communicate and approve minutes per client bylaws.
- Support the Media, Partnership, Brand Communication & Events teams of in-market event activations as needed.
- Prepare monthly broadcast traffic instructions for stations and traffic assets.
- Support Manager in coordinating creative and production development of TV, Radio, and Digital assets.
- Process invoices weekly to accounting and assist Manager in preparing client billing packets monthly.
- Support Merchandising team in developing restaurant merchandising guides and schematics, as well as uploading surveys and files per client guidelines.
- Research and format client-friendly competitive reviews for quarterly distribution, research competitive deals, news, pricing as needed for internal purposes as needed.
- Local, in-market travel to in-person client meetings, event activations, etc.
- Assist with day-to-day operations of the department as directed by the Manager.
- Strong organizational and time management skills:
- Ability to manage multiple tasks and prioritize effectively.
- Attention to detail and client quality control.
- Commitment to meeting deadlines, skilled in planning and scheduling tasks to ensure deadlines are met.
- Ability to manage owned projects from initiation to completion.
- Resourceful and proactive:
- Take initiative on designated projects and in instances where appropriate, think creatively, ability to problem-solve independently.
- Showcase forward-thinking and thoughtful solutions to the management team.
- Strong communication and interpersonal skills, effectively communicate with clients, vendors, internal departments, and teams.
- Adaptability
- Demonstrate ability to adapt quickly and effectively in a fast-paced setting where the workload may fluctuate.
- Prioritize tasks, set realistic deadlines, and proactively communicate progress or concerns.
- Teamwork:
- Work collaboratively with cross-functional teams and execute tasks as accurately and timely as possible.
- Follow internal agency processes to ensure efficiency, effectiveness, and consistency.
- Over time, work with increasingly less direct supervision.
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Account Coordinator - Los Angeles, United States - Daviselen Advertising
Description
Job Description
Job DescriptionWe are seeking a highly organized and proactive Account Coordinator to join our team. The ideal candidate will possess strong organizational skills and have a resourceful and proactive attitude. As an Account Coordinator within the McDonald's account team, you will play a crucial role in supporting our account management team and ensuring smooth operations for our clients. This role assists in the day-to-day management of the clients' local marketing and advertising business activity for the local Business Units.
We are seeking someone who lives in the Greater Los Angeles area for this position. The position is mostly work-from-home yet requires in person attendance and tasks related to internal team meetings, client meetings or event activations occasionally with advanced notice.
The AC responsibilities include, but are not limited to:
Required Skills/Experience/Qualifications:
Recent college graduate with a bachelor's degree in marketing, advertising, or related field from a four-year college or university. Internship or prior experience a plus. Qualifications:
