- Maintain highly responsive posture to Office of the Chief Investment Officer communications and taskings. To include meeting requests, information requests, and items requiring decisions.
- Serve as the primary point of contact for the OSC office in Crystal City responsible for daily office duties and responsibilities.
- Arrange for appropriate conference rooms/facilities and prepare meetings in accordance with acceptable protocol and security procedures including passing security clearances to external parties, a requested.
- Identify and submit supply and work orders to ensure office facilities remain fully functional and operational.
- Submit systems access and equipment requests.
- Submit all Standards of Conduct Office event attendance requests to the DoD Office of General Counsel.
- Manage and align extensive executive schedules across multiple calendars, coordinate visit requests, and de-conflict events for senior-level principals.
- Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements.
- Assist government personnel with domestic and international travel to accomplish mission requirements efficiently using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
- Review and route senior-level executive correspondence, ensuring compliance with established DoD correspondence standards.
- Gather information; articulate, analyze and solve problems; visualize and present information; and provide recommendations and decision support to achieve mission outcomes.
- Assist with various administrative duties as assigned by the Chief Investment Officer to include, but not limited to:
- Creating, updating, and maintaining a variety of documents, spreadsheets, and trackers
- Summarizing lengthy emails, distilling them into concise action items for the CIO or relevant team members
- Provide recommendations based on context or priorities
- Coordinate follow-ups and track outstanding tasks
- Prepare meeting agendas, collate relevant materials, and ensure timely distribution
- Attend meetings, take notes, and capture action items for follow up
- Draft, edit, and proofread correspondence, reports, and presentations
- Ensure all documents adhere to proper grammar, formatting, and OSD standards
- Maintain an organized filing system for easy retrieval of critical information
- Anticipate and proactively identify critical tasks
- Handle sensitive information with utmost confidentiality
- Exercise discretion when communicating on behalf of the customer
- Collaborate with cross functional teams to ensure seamless execution
- Bachelors degree and four (4) years of experience
- Specialized experience including military or industry executive assistant experience may be substituted in lieu of degree
- No clearance require to start; Ability to obtain a TS/SCI required to maintain employment
- US Citizenship required
- Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry)
- Strong experience in writing/editing polished and professional memos and correspondence
- Excellent grammar and computer skills in MS Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Slides, Docs)
- Excellent organizational and interpersonal skills plus strong attention to detail
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Executive Assistant - Arlington, United States - SAIC (Science Applications Int.)
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Description
Job DescriptionDescription
SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)).
This is an exciting position in a fast-paced environment that requires close interaction with top department leadership within the Pentagon and across the Department of Defense (DoD), including Components, industry partners, Congressional staff, academia, international partners, and associations to achieve mission goals and outcomes.
As the Executive Assistant to the OSC Chief Investment Officer (CIO), this position will play a critical role in ensuring seamless operations and effective decision-making within the investment team.
This position is on-site in Arlington, VA.Job Responsibilities:
Required Education and Experience:
Required Clearance:
Required Skills:
Covid Policy:
SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
Overview
SAIC is a premier Fortune 500 technology integrator focused on advancing the power of technology and innovation to serve and protect our world.
Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services.
We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities.
SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity and inclusion, which is core to our values and important to attract and retain exceptional talent.
Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.4 billion. For more information, visit For ongoing news, please visit our newsroom.
