Operations Administrative Coordinator - Salem - The Oregon Fruit Company

    The Oregon Fruit Company
    The Oregon Fruit Company Salem

    3 hours ago

    Restaurants / Food Service
    Description

    Are you a detail-driven communicator who thrives at the intersection of people, schedules, and production?

    We're hiring an Operations Administrative Coordinator to serve as the scheduling and communication hub for our production workforce. This role sits at the center of daily operations: you'll build crew schedules, keep time records accurate, and bridge the gap between leadership and the production floor — all in both Spanish and English.

    You'll report to our VP of Operations and work closely with our Production Supervisor and HR Generalist. If you're the kind of person who thrives on structure, clear communication, and supporting the people around you, this is a role where your skills will make a visible difference every day.

    ———

    WHAT YOU'LL DO

    Scheduling & Workforce Coordination Build and maintain daily and weekly production schedules. Partner with the Production Supervisor to anticipate staffing needs and close coverage gaps before they become problems. Communicate all schedule updates to employees in both Spanish and English. Coordinate onboarding logistics for new hires, including temporary staff.

    Time & Attendance Review employee timecards for accuracy, resolve discrepancies like missed punches, and track attendance trends. You'll keep records clean, current, and audit-ready.

    Employee Communication & Support Serve as the primary point of contact for production employees with questions about scheduling and timekeeping. Deliver clear verbal and written updates in both languages. Support HR and leadership with employee communications and help orient new hires on expectations and processes.

    Administrative Support Maintain departmental files, logs, and records. Assist with uniform tracking, ID badges, training documentation, and onboarding tasks. Prepare reports and spreadsheets for leadership and provide logistical support for meetings and departmental initiatives.

    ———

    WHAT WE'RE LOOKING FOR

    The ideal candidate is organized, proactive, and a natural communicator who moves easily between Spanish and English. You pay attention to the details, you follow through, and people trust you to get things right.

    Required:

    Full bilingual fluency in Spanish and English — written and verbal

    High school diploma or GED

    1–3 years of experience in administrative support, scheduling, HR coordination, or operations Proficiency in Microsoft Office (Excel, Outlook, Word) or Google Workspace

    Strong attention to detail with the ability to manage competing priorities

    Professional, approachable demeanor with a service-first mindset

    Preferred:

    Associate degree in Business Administration, Human Resources, or a related field

    Experience supporting hourly or frontline workers in manufacturing, warehouse, or production settings

    Familiarity with timekeeping or HRIS platforms (UKG, ADP, Kronos, Paycom)

    WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

    This is primarily an office-based role with regular interaction on the production floor. You should be comfortable moving between both environments — focused desk work one moment, fielding employee questions the next. The role involves sitting for extended periods, occasional walking between areas, and lifting up to 20 lbs (office supplies, uniform materials). PPE (hairnet, safety glasses, ear protection) is required when entering production areas. No travel required.

    ———

    WHY OREGON FRUIT COMPANY?

    Legacy — 90 years of crafting premium fruit products right here in Oregon.

    Impact — This role touches every part of daily operations. Your work matters, and you'll see the results firsthand.

    Stability — We're a well-established company that values people who show up, contribute, and grow with us.

    Community — We're rooted in the Willamette Valley and committed to the people who live and work here.

    Oregon Fruit Company is an equal opportunity employer and is committed to diversity in the workplace. We encourage applications from qualified individuals regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.

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