Office Assistant, Senior - Laramie, United States - University of Wyoming

Description

The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives.


JOB TITLE:
Office Assistant, Senior


JOB PURPOSE:
Perform general office support tasks including basic data entry, light bookkeeping, scheduling and/or reception duties.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Position is responsible for all aspects of check disbursement for the University

Including:

• Printing Accounts Payable and Payroll checks.
• Verifying check information.
• Tracking checks and returned checks.
• Researching check issues.
• Providing customer service to departments and check recipients.
• Perform reception duties for the Accounting department.
• Perform basic office support tasks under general supervision. Compose correspondence and serve as an internal resource in college or department.
• Perform light bookkeeping duties which may include: balance accounts and prepare routine financial reports; type or prepare appropriate forms (purchase orders, vouchers, IDRs).
• Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor.
• Provide data entry; modify or correct designated information on the mainframe; retrieve data using pre-written programs or requiring minor program modifications; schedule, monitor and correct computer printout reports; assist in maintaining accurate and regularly run computer-generated reports.
• Set up and use a variety of specialized typing formats; type detailed and/or technical data.
• Perform customer relations receptionist duties, screen calls and individuals, and make appointments.
• Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure.
• Provide resolution to forms processing problems.
• Maintain complex hard copy and/or computer filing systems including creating, editing, and purging information according to University, state and federal regulations.
• Schedule meetings and room arrangements for conferences, seminars, workshops, or special functions including choice of menu items, room reservations, and arranging for equipment such as overhead projectors, video equipment or sound systems; make travel reservations and prepare travel vouchers.

SUPPLEMENTAL FUNCTIONS:

• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professional development activity.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.

COMPETENCIES:

• Ability to learn
• Adaptability
• Attention to detail
• Initiative
• Quality Orientation
• Work Prioritization & Management
• Teamwork
• Consistency

REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.


MINIMUM QUALIFICATIONS:

Education:
High School Diploma or GED

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: None


DESIRED QUALIFICATIONS:
Customer service skills desired.

General knowledge of use of Microsoft Excel and Word.


REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.


HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call or email


ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West.

The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach.

The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins.

This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit