Fund Administration Officer- GIM - Philadelphia, PA, US

Empowering Financial Futures.  · For more than 65 years, Glenmede's independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients. · Our people are invaluable ...

Job description

Empowering Financial Futures. 

For more than 65 years, Glenmede's independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

Glenmede Investment Management: Exceeding client expectations through our consistent approach to active management, unparalleled access to our team of experts and excellent service. 

Our professionals are dedicated to outperforming our clients' expectations. Going above and beyond is our imperative. We work to keep clients a step ahead in today's markets by consistently using our insights, rigor and discipline to develop differentiated strategies — even if it means taking a new path when others are headed in a different direction.

This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA).

OVERVIEW:

The primary function of the Fund Administration Officer (Vice President) is to assist the Director, Head of Fund Administration for Glenmede Investment Management LP (GIM) with day-to-day operational and administrative business matters. Tasks can include, but are not limited to: assisting with oversight of the GIM mutual fund/ETF complex (including interaction with third-party business partners and service providers), launch of initial GIM ETFs, manage internal control documentation, liaise with other functional business areas of the parent company (i.e. Finance, Accounting, IT, Marketing…etc.), provide assistance in resolving middle and back-office issues, and generally support ad hoc reporting and business development requests as needed. Other core responsibilities will be focused on maintaining a strong control environment, ensuring regulatory compliance, and acting in all matters with a sense of urgency, composure and technical expertise to ensure accurate and timely service for internal/external constituents alike.

RESPONSIBILITIES: 

Reporting. Assist the Director of Fund Administration with the collection, analysis, and reporting of firm-level cashflows, including preparation and distribution of weekly, monthly, quarterly, and ad-hoc new business reporting for all GIM products.

Client Service and Account Administration. Independently handle certain complex to moderately complex client (internal and/or external clients) inquiries. Undertake research to respond to client requests, take needed action and keep all relevant parties informed, including escalation as needed. Assist with the documentation, project management, and logistical coordination for investment vehicle formations/closures (e.g. Mutual Funds, ETFs, CITs, SMAs). 

Mutual Funds/ETFs. Assist the Fund Treasurer with the administration and oversight of the GIM mutual fund and ETF complex. Duties include assisting with the launch of GIM's initial ETFs (including existing GIM Mutual Fund to ETF conversions), preparation and coordination of Board meetings (including gathering materials and assisting with logistical planning and scheduling with external presenters), monitor and ensure adherence to compliance and regulatory requirements, serve as an escalation contact for internal business areas (e.g. Middle and Back-Office teams), and liaise with all 3^rd party business partners (i.e. Broker/Dealers, Distributors, Custodian, Fund Counsel, Sub-Advisors…etc.). General willingness to assist with ad-hoc needs as they arise including if after traditional business hours.

Internal Support. Support GIM President and Director of Fund Administration with ad-hoc projects. Assist in gathering metric data (e.g. performance, asset flows, wrapper availability) for GIM's different investment strategies and firm-level assets under advisory. Serve as a point of contact in responding to inquiries from GIM Business Development Officers, RFP specialists, and senior leaders in the organization's Finance, Accounting, Tax or other departments as needed. Participate in special projects and other assignments as required. If approved by Fund Board, serve as Assistant Treasurer for the GIM mutual fund/ETF complex (i.e. The Glenmede Fund, Inc.)

Firm Building. Represent GIM in department-specific and firm-wide initiatives to expand capabilities, create solutions to unmet business needs, improve client experience, or develop more efficient processes. Ability and willingness to contribute to the advancement of team, office, and business capabilities. Cover situations that arise when other team members are out of the office. Other duties as required by the position.

REQUIRED QUALIFICATIONS:

• Bachelor's degree minimum. Pursuit toward or attainment of advanced graduate degree in business or certifications such as CPA or CFA ideal.
• Minimum of seven - ten years of experience in financial services, with direct experience and working knowledge of current regulatory, reporting, and compliance standards for SEC registered investment vehicles such as Mutual Funds or ETFs and Department of Labor (DOL) ERISA qualified Collective Investment Trusts (CITs).

PREFERRED QUALIFICATIONS:

• Command of Microsoft Office (proficiency in macros and pivot tables would be helpful). Familiarity with electronic tools and systems such as FactSet, Morningstar, or Bloomberg would also be beneficial.
• Fulfill daily responsibilities, including document management, mutual fund/ETF administrator oversight, and exception-based reconciliation reviews and remediation.
• Accuracy and attention-to-detail is essential. 
• Proven ability to interact with other professionals on a daily basis, including Senior Leadership. Excellent interpersonal and communication skills, including confidence with public speaking. 
• High functioning individual with strong organizational, time management, and problem-solving skills; ability to multi-task and work well under pressure in time sensitive situations without sacrificing attention-to-detail or accuracy.
• An individual with a team-oriented demeanor, an effective collaborator, who can also be a self-starter and work independently.   Someone who possesses an inquisitive nature and drive for continuous self-improvement including critical and analytical thinking.
• Full understanding of client privacy and confidentiality.

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit

Our Benefits Overview:

-Competitive health and welfare benefits, including company HSA contributions

-Numerous voluntary benefit choices available 

-Superior 401k match  

-Tuition reimbursement 

-Company subsidized commuter benefits

-Generous paid time off, including parental leave 

-Plus more

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics.  To learn more about Glenmede's policy on equal employment opportunity, please visit  

** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede.

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