Correctional Case records Supervisor - Tehachapi, United States - State of California

Description

Job Description and Duties

This position is posted on a 12 month limited term basis with the possibility of being extended up to 24 months or becoming permanent.

Individuals who are eligible for a training and Development Assignment may also be considered for this position (s).

Under direct supervision of the Correctional Case Records Manager (CCRM), performs difficult work in the processing, maintenance and control of inmate/parolee records.

Directly supervise Correctional Case Records Analyst (CCRA), Supervising Case Records Technician (SCRT) and in the absence of the SCRT, Case Records Technicians (CRT).

Incumbents perform more difficult legal and policy interpretations related to processing, maintenance, and control of inmate or parolee records; supervise work of subordinate Correctional Case Records Analysts and supervising clerical staff; provide training to local staff on inmate and parolee record-related matters; acts as liaison with departmental units and County, State, and Federal agencies and with courts on more complex matters; may have responsibility for a specialized records function, or assist a higher level administrator who directs a variety of complex records units.

You will find additional information about the job in the Duty Statement.

Working Conditions

California Correctional Institution is located in the Tehachapi Mountains approximately 325 miles south of Sacramento and approximately 120 miles north of Los Angeles.

CCI is a Multi-level, Sensitive Needs Yard, facility consisting of four (4) facilities, encompassed within a campus style layout with varied terrain.

Work in this location may require exposure to varied temperatures dependent upon the season.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• 
  CORRECTIONAL CASE RECORDS SUPERVISOR

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details


Job Code #:
JC-431685


Position #(s):

Working Title:

CORRECTIONAL CASE RECORDS SUPERVISOR

Classification:

CORRECTIONAL CASE RECORDS SUPERVISOR
$5, $7,368.00

# of Positions:

1


Work Location:
Kern County


Telework:
In Office


Job Type:
12 Month Limited Term - Full Time

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace.

We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.

Division of Adult Institutions/California Correctional Institution

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation's largest and most diverse correctional departments in the country.

We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities.

Special Requirements

Current state employees are highly encouraged to use their current state email address when applying for positions

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age.

Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment.

If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

The STD. 678 is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, you are required to include the Job on the State application (STD. 678) form.

Electronic applications through your CalCareer Account are highly recommended.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIRFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD. 678) to be considered for this position.


NOTE:
Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Application (STD This page is for examination use only

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/24/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Correctional Institution


Attn:
Hiring and Recruitment JC431685

P.O. Box 1031

Tehachapi, CA 93581

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Correctional Institution

Hiring and Recruitment JC431685

24900 Hwy 202

Tehachapi, CA 93561

08:30 AM - 03:30 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -Performance Evaluations

Applicants must submit a copy of their most recent performance evaluation. Must be dated within the past 12 months. If not available please indicate in a letter/memo and attach instead.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of:

All of the above, and the Department's Equal Employment Opportunity Program objectives; a manager's role in the Equal Employment Opportunity Program and the processes available to meet equal employment opportunity objectives; principles of effective supervision.

Ability to:

All of the above, and plan, organize, and direct the work of subordinate staff and inmates; plan and prepare personnel, equipment, and supply budgets; effectively contribute to the Department's equal employment opportunity objectives.

Benefits

• Food Trucks Vary Daily.
• Van/Car Pools may be available.
• 15 minute commute from Tehachapi City, 1 hour 15 minute commute from Lancaster/Palmdale and 1 hour commute from Bakersfield.
• Median home purchase price in Tehachapi is $442,250.
• Centrally located for destination/vacation spots: 4 hours to Las Vegas, 2 hours to Los Angeles, 5 to San Diego, 3 hours to the Central Coast and 2.25 hours to Wine Country in Paso Robles.
• Information on benefits afforded by membership in the California Public Employee's Retirement System can be found on the California Department of Human Resources (CalHR)

Salary and Benefits website at:

• Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at:
• Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at:

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.


Human Resources Contact:
Kassidy Bolton

ext: 4235


Hiring Unit Contact:
Emily Abrams

ext: 4222

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Rhonda Amis

ext: 4536


California Relay Service:
TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

A completed State Application (Std. 678) and all accompanying documents must be submitted for the position the candidate is applying for.

A completed application includes the position title, position number, and your eligibility in the Job Title line. Candidates who do not submit all the required documents (incomplete application packages) will be eliminated from the selection process.

Applicants should NOT submit the Equal Employment Opportunity (EEO) page nor the Instructions page (pages 5-6) of the state application (Std.

678).

This advertisement may be used for this and other vacancies that may occur during this posting and future permanent/full-time vacancies that may occur.

Limited Term recruitments may be extended up to 12 months for a total of 24 month period or become permanent.

All methods of appointments may be considered

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment.

If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position.

Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates New to CDCR are required to submit to a background investigation process utilizing Live Scan fingerprinting, and Tuberculosis testing prior to appointment followed by department testing on an annual basis thereafter.

All State exams and/or exam information are available on the Cal Careers website at If during your search criteria no matching exams are found, does mean the exam is not available at this time and you will need to apply when the exam is available.

• DEPARTMENTS ARE NOT REQUIRED TO CONTACT ALL CANDIDATES WITH LIST ELIGIBILITY; THEREFORE, CANDIDATES ARE ENCOURAGED TO SEARCH FOR VACANCIES THEY MAY BE ELIGIBILE FOR AND APPLY.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.