The Carter Center: Program Assistant, OVP, Health Programs - Atlanta, Georgia, United States

Discover Your Career at Emory University · Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic co ...

Job description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. 

The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center's many programs and activities are available at The Carter Center.

HEALTH PROGRAMS: 

A leader in the eradication and elimination of diseases, the Center's Health Programs works to fight six preventable diseases - Guinea worm, river blindness, trachoma, schistosomiasis, lymphatic filariasis, and malaria in Hispaniola - by using health education and simple, low-cost methods. The Center also strives to improve maternal and child health in Sudan and Nigeria and improve access to mental health care globally.  These efforts have brought better disease surveillance and health care delivery systems to resource-limited countries.

JOB SUMMARY:

The full-time temporary Program Assistant is needed for approximately three months (8 hours/day, Monday - Friday) to provide support to Special Health Programs and the Health Data Support Unit, as well as the Office of the Vice President for Health Programs (OVPH). Depending on business needs, the length of the temporary position could be shortened or extended with notice to the temporary Program Assistant. The selected temporary hire may have the opportunity to be considered for the same regular staff position; however, there is not a guarantee that a regular staff offer will be extended.

Reporting to the Chief of Staff for Health Programs, the successful candidate will be able to demonstrate an ability to work in a fast-paced environment and manage multiple tasks simultaneously, have exceptional organizational skills, and possess good judgment and discretion with sensitive information and documentation.  The temporary Program Assistant liaises between the OVPH, including Special Health Programs and Health Data Support Unit, and various Carter Center departments, including but not limited to Development, Finance, Overseas Operations, Events, Volunteers, the CEO Office, and external partners on a full range of Center activities.

KEY RESPONSIBILITIES:

• Provides administrative and logistical support for projects, initiatives, and programs.
• Works with and maintains data management and filing for projects/program.
• Assists assigned managers and team members by maintaining calendars, receiving and assisting with drafting correspondence, replying to general inquiries, and support other administrative functions, as needed.
• Handles planning and preparations of travel arrangements, including scheduling, logistics planning, and other requirements for meetings and events, special projects, and domestic and international travel.
• May liaise with project consultants and field office staff, providing logistical and administrative support, as directed.
• Prepares and processes financial documents including contracts, expense reports, invoices, etc.
• Drafts and manages contracts for consultants and subcontractors.
• Maintains general office functionality and handles department procurement.
• May conduct research for reports and presentations in support of one or more staff members in regard to project and programmatic efforts.
• May serve as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• A Bachelor's degree, or a high school diploma or equivalent and five years of administrative experience.
• Proficiency with various personal computer software applications.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines.  All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA Telephone: V) | TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at or call Voice) | TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.