Executive Admin Assistant - Boston, United States - Coupa

Description

Coupa makes companies operate smarter and grow faster. Our leading AI-driven platform connects and optimizes sourcing, purchasing, supply chains, and financial management. More than 3,000 global organizations large and small trust Coupa to transform operating margins, increase efficiencies and growth, optimize cash, and reduce risk.

We are seeking an experienced Executive Assistant with 5+ years of proven expertise in supporting multiple Senior Vice President (SVP) level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment. This role will report to the Executive Business Partner to the CFO.

Responsibilities:

• Manage and maintain complex calendars for multiple SVP level executives, including scheduling meetings, rescheduling appointments, and events
• Coordinate senior executives' travel logistics and activities, including accommodations, transportation, and meals, ensuring cost-effectiveness and adherence to company policies
• Prepare and organize materials for meetings, presentations, and conferences, including agendas, and presentations
• Act as a primary point of contact for internal and external stakeholders, including vendors, colleagues, and clients
• Coordinate and facilitate communication between executives and various departments within the organization, ensuring timely and efficient exchange of information
• Plan and execute logistics for onsite & offsite meetings, events, and conferences, including catering, audiovisual setup, and attendee coordination
• Assist with special projects and initiatives as assigned
• Handle sensitive and confidential information with discretion and professionalism
• Provide general administrative support, including managing expense reports, processing invoices, and maintaining files and records

Qualifications:

• Bachelor's degree or equivalent experience preferred
• 5+ years of experience as an Executive Assistant supporting multiple SVP level executives
• Proven ability to manage complex calendars and travel arrangements with meticulous attention to detail
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization
• Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Ability to maintain confidentiality and handle sensitive information with discretion
• Flexibility to adapt to changing priorities and work independently or as part of a team
• Strong problem-solving skills and the ability to exercise sound judgment in decision-making
• Ability to travel to US/within US

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At Coupa, we're building a great company that is laser-focused on three core values: ensuring customer success with an obsessive and unwavering commitment to making customers successful, focusing on results with a relentless focus on delivering results through innovation and having a bias for action, and striving for excellence with our commitment to a collaborative environment infused with professionalism, integrity, passion, and accountability.

At Coupa, we have a solid and innovative team dedicated to improving the spend management processes of today's dynamic businesses. We celebrate diversity and recognize its value to our customers and employees. Coupa is proud to be an equal-opportunity workplace and affirmative-action employer. Learn more about our commitment to fostering diversity, equity and inclusion at Coupa here. All qualified applicants will receive consideration for employment regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or any other applicable status protected by state or local law.

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