GME Coordinator I-Graduate Medical Education Job Type(Full or Part-time):Full TimeBenefits Eligibility :Full Benefits Detailed Shift Information. :Days, M-F Description
Job Summary :
With oversight and direction from the GME Executive Director, the Graduate Medical Education (GME) Coordinator I coordinates the academic and operational activities of the residency program. They contribute to the development of the program educational and administrative goals. They act as a resource to train program directors, other faculty and staff, and residents.
Major Responsibilities / Duties / Critical Tasks:
Provides support and meets regularly with the Program Director concerning program related issues and activities and the status of projects.
Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
Compileand submit reports, with program director oversight,to theACGME (Accreditation Council for Graduate Medical Education) and the Office ofGME (Graduate Medical Education).
Maintain NI (New Innovations) Dashboard, Program Administration, and Database components on NI.
MaintainGMETrack.
Maintain PLA (program letter of agreement).
Maintain ACGME ADS (Accreditation Data System).
Maintain ACGME Milestones in ADS and NI.
Prepare purchase orders, requisitions, and reconcile assigned programaccounts.
Compiledataand preparereportsfor numerous training program relatedorganizations.
Developmentof newprocedures with the program directorin responsetonewor revisedpoliciesissuedbygoverningagencies, programdirector, or GME.
Establishes relationships and acts as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, program agreements, and external rotations.
Acts as liaisonbetween residents/fellows, program leadership, and GME leadership.
Plans departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
Informs residents/fellows of inter and intradepartmental policy and procedure changes, with assistance from GME office.
Liaisonand communication with allappropriatecampusoffices andaffiliatedhospitals aswellas programdirector.
Coordinationand administrationofspecialtyboard examinations and in-serviceexaminations.
Reviewallresidencyapplicationsand screenthose appropriate for interview.Evaluateresidencyapplicationsforcompetitivenessforprogram and notify applicantsof decision.
Use knowledgeof ERAS (Electronic Residency Application Service) softwaretomanageresidencyapplicationsand compilereportsasnecessary.
Prepareand distributerotation, assignment, and callschedules. Maintainrotationinformationand anyotheritemsrequiredin New Innovations (NI).
Scheduleand distributeresidentconferenceschedules, log conference attendance and monitor compliance.
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
Submit and trackallvacation/sick/floating holiday/holiday compleaveusedbyresidents/fellows.
Complete verification requestsfromformerresidents/fellows as needed.
Maintainfiles/portfolioon allresidents/fellows.
Maintain the evaluative processes of the resident/fellow, program, faculty, and rotations.
Monitor resident/fellow duty hours, preparemonthlyreportsoncase/procedurelogs and dutyhoursforprogramdirector and GME as requested.
Coordinates medical student rotations.
Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
Assists in the preparation for ACGME Self Study, Site Visits, annual program review (APE), and internal/special reviews.
Performs other duties as assigned.
Accompanying Knowledge, Skills, Abilities and Competencies:
Demonstrated computer proficiency in common office software applications including Word, Excel, PowerPoint, database applications.
Analytical and organizational skills to be able to locate, assemble, maintain, and interpret data from a variety of sources.
Working knowledge to be attained within 6 months of accepting position of software. applications adopted for the residency / fellowship/ educational programs.
Fundamental knowledge of grants.
Fundamental knowledge of accreditation requirements.
Requires oversight of performance of responsibilities.
Effectively follows direction in implementation of program operations.
Qualifications
Required Education / Experience:
Associate degree preferred.
One (1) year related experience required.
A combination of education and experience may be considered.
Work Locations
:Tyler75701
Organization
:001-University of Texas Health Science Center-Tyler
Job Posting
:May 20, 2024, 3:03:26 PM
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The University of Texas Health Science Center at Tyler
Tyler, United States
Full time
GME Coordinator I-Graduate Medical Education Job Type(Full or Part-time):Full TimeBenefits Eligibility :Full Benefits Detailed Shift Information. :Days, M-F Description Job Summary : · With oversight and direction from the GME Executive Director, the Graduate Medical Educati ...
