Executive Assistant - Tampa, United States - Ashley Furniture

Description

Build Your Career with Ashley

Grow your career on a team that strives to enhance the employee experience at all levels.

By joining our team, you'll be a part of a caring community that provides great benefits and resources to our employees, all while thriving in a dynamic environment.

Executive Assistant - Onsite: Tampa, FL

Who Are We?

At Ashley, we're more than a 're family.

As the largest manufacturer of home furnishings in the world, we know what it takes to build incredible furniture and future leaders.

We're problem solvers with the grit to persevere during challenging times and innovators who won't coast when times are good.

We create solutions, not excuses. And never settle for status quo. It's the reason we're always searching for better ways to delivering an exceptional customer experience. That's why Ashley Furniture is #1 in our industry.

Ready to grow? You've come to the right place. Ashley Furniture has a "Growth Mindset", and once you join our team, you'll learn from the best in the business

What Will You Do?

The IT Executive Assistant will be responsible for managing multiple projects simultaneously, identifying, and mitigating project risks and issues, communicating project status updates to stakeholders, and assisting with the development and implementation of IT policies, procedures, and standards.

The successful candidate will need to have strong project management skills, excellent communication skills, and the ability to prioritize tasks and meet deadlines.

Primary Responsibilities

• Provide administrative support to the IT department's senior leadership team.
• Coordinate and manage IT projects, from initiation to closure.
• Identify and mitigate project risks and issues.
• Work with project teams to develop project schedules and manage project budgets.
• Communicate project status updates and deliverables to stakeholders.
• Coordinate travel for CIO and/or executive team.
• Coordinate meeting and invite correspondence for CIO and executive team.
• Maintain Office Seating Chart.
• Host IT Meetings occasionally.
• Maintain Contractor Resource Roster.
• Maintain Contractor User Accounts in Ashley Systems, including global contractors.
• Prepare monthly Labor vendor billing files.
• Ensure Vendor invoices are accurate, and timesheets are approved.
• Sending out DAILY and Weekly communications to store managers and confirming information for tech installations.
• Keeping track of the Migration Schedule and making any necessary changes with the Store and/or office.
• Assist with the development and implementation of IT policies, procedures, and standards.
• Assist with the preparation and management of IT budgets and financial reports.
• Support Invoice Approvals by reassigning, rejecting, coding, and/or pre-approving.
• Availability to cover front desk reception, if needed.
• Demonstrate the Company's Core and Growth Values in the performance of all job functions.

Job Qualifications

• Minimum of 5 years' experience in an Executive Assistant role, preferably supporting SVP and higher titles.
• Bachelor's Degree and Equivalent work experience required.
• Budgeting and financial management.
• Willingness to travel domestically, on occasion.
• Flexible & willing to work extended hours, when needed.
• Strong project management skills, including the ability to manage multiple projects simultaneously.
• Excellent communication skills, both verbal and written, with the ability to communicate effectively with all levels of the organization.
• Strong analytical and problem-solving skills.
• Organizational skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team.
• Ability to identify and mitigate project risks and issues.
• Ability to maintain project documentation and track project progress.
• Ability to adapt to changing priorities and deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent interpersonal skills & strong attention to detail.
• Effective time management and organizational skills.
• Work independently as well as in a team environment.
• Project Management methodologies and tools preferred, not required (Agile, Waterfall, ext.)
• Knowledge of IT processes and methodologies preferred.

Apply today and find your home at Ashley

Profit sharing is available to eligible employees; this discretionary program is dependent on the profitability of the company.

Benefits:

When you join our family, you are eligible to participate in our comprehensive benefits programs which includes Health, Dental, Vision, Life/Disability, Flexible Spending Accounts, 401(k), Paid Holidays, 80 hours paid vacation.

Benefits may vary based on position and location, so we encourage you to speak with the recruiting team during the interview process.

Our Core Values:

• Honesty & Integrity
• Passion, Drive, Discipline
• Continuous Improvement/Operational Excellence
• Dirty Fingernail
• Growth Focused

To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility

This company values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual's skills, qualifications, merit, and business need.