College Director of Financial Aid Services - Alameda, United States - Peralta Community College District

Description

College Director of Financial Aid Services - College of Alameda

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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Please see Special Instructions for more details.


APPLICATION PROCEDURES

Required documents will include:

• Current resume of experience, formal education/training and qualifications.
• Copies of supporting credentials, if applicable.
• Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:

A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

• Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
• Travel expenses for the interview and selection process will be borne by the candidates.
• Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.


CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


REQUIRED FOR ALL EMPLOYEES

Tuberculosis Examination:

Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.

The TB test is a condition of employment and any expense must be borne by the successful candidate.


Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section The District Office of Human Resources processes fingerprints electronically.

During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:
According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:
A Social Security Card will be required following selection and prior to completion of the hiring process.

The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

MAY BE REQUIRED

Medical Examination:

Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.

Expenses incurred will be borne by the employee.


MISSION STATEMENT

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity.

The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling

The Peralta Community College District reserves the right to close or not fill any advertised position.
College Information
Peralta/College Information
College of Alameda

College of Alameda's mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.

The College is California's only island-based community college and it offers both park-like tranquility and easy access to urban resources.

Having served almost half a million day, evening, and weekend students since its 1970 founding, the College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs.

The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community.

Position Information
Job Title
Job Title

College Director of Financial Aid Services - College of Alameda
Time Base
Time Base

40 hrs/week 12 months/year
Compensation
Compensation

Salary Range:
$126,038 - $154,046/yr. plus an additional 20% yearly stipend. The maximum initial placement is Step 3 depending on experience.
Position Type
Position Type

Management
Department
Department

Student Services Division (242)
City
City

Alameda
State
State

CA
Job Description Summary

Reporting to the Vice President of Student Services, the College Director of Financial Aid Services performs professional supervisory work involved in strategic planning, implementation, supervision and evaluation of financial aid and related programs, services and staffing for a community college.

Under direction, the employee is responsible for developing and implementing a comprehensive program of student financial aid services, and for assessing their effectiveness relative to the student population.

Public contact is extensive and includes students, staff, other educational institutions, funding and governmental agencies, and the general public for the purpose of exchanging information related to College and District policies and related procedures.

A high degree of independent judgment and creativity is required to interpret and adapt required regulations to District policies and procedures, and to develop, implement and evaluate a variety of student programs.

The College Director of Financial Aid Services supervises and directs the work of staff at various levels, student assistants and volunteers as assigned.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples includes all tasks which may be found in positions of this class.

To perform this job successfully, an individual must
be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

Prepares applications and/or proposals for federal, state, and local funds; develops, directs and implements budgetary controls for funds; and prepares department budget proposals.

Manage student loan collection activities and administer a loan default prevention program.

Collaborate with the Peralta Foundation and coordinate the scholarship program to ensure timely availability of and access to application materials; provide leadership to the scholarship committee; ensure timely notification to award recipients; coordinate annual scholarship awards event.

Serves on the College leadership team and leads the College's compliance with Title IV regulations
Strategizes and implements a college plan to increase financial aid recipients.
Oversees and coordinates the Financial Aid office's response to program reviews and audits.
Conducts need analysis and determines individual student eligibility for various aid programs
Exchanges information with funding sources, government agency
representatives, students, staff, other educational institutions, and the general public regarding College and District financial aid and related program policies and procedures
Serves as a primary technical resource for the College and District
regarding financial aid and various related student services
Attends workshops, conferences, and other events to obtain
current information related to financial aid and related student services
Makes presentations to small and large groups to publicize and
present information related to the services offered, eligibility and follow-up
Participates in student recruitment teams
Drives a motor vehicle to visit off-campus sites
Trains supervises and evaluates the work of staff
Makes recommendations for the employment of new staff
Confers with management and other staff regarding short and
long-range service delivery, program planning, implementation, evaluation of program services and staff
Implements a continuing education training program for staff to
update employees on required program elements
Sets up and maintains a database of student and funding agency records in conjunction with other College, information technology and other District staff; enters, modifies and retrieves confidential and other detailed online data regarding student participants and program services
Directs and participates in the design of required College and District forms
Provides input into the design and modification of various
computer programs, screens and reports
Uses a variety of computer software to research, compile data
for, format and prepare financial, demographic, statistical and
other special and regular reports, correspondence, electronic
communications and other materials
Tracks and reports on trends in student population changes,
economic status, college completion rates, student usage or related College services, and other data
Researches data for and completes required funding agency and District reports and surveys
Makes presentations to management and other groups about
status of financial aid and other related student services
Researches and initiates new funding resources of student
financial aid; directs a student job placement program
Serves as primary program director for new financial aid and
related student services programs
Composes and prepares reports, correspondence, memoranda,
and other written materials
Develops and maintains written documentation of financial and
related student services policies and procedures, including desk
manuals and publicity materials
Confers with students, staff and others, as applicable, to resolve
complex application and eligibility issues; reviews funding and
other student applications, and issues final decisions regarding
eligibility
Confers with lead and other staff to evaluate student eligibility,
program changes, enrollment trends, strategic plans for program
updates, improvements in customer services, timelines, required
deadlines, and other logistical issues
Weekend and evening hours may be required.
Performs other related duties as assigned
Minimum Qualifications

• Bachelor's degree in business administration or a closely

related field.

• Five years' experience of increasing responsibility in financial

assistance or related eligibility and client services that has
included educational, governmental, private, and other agency
financial donors.

• One (1) year of experience training, directing, supervising, and

evaluating the work of others.

• Experience with the implementation and evaluation of detailed

regulations.

• Experience compiling statistical, financial, and other data and

preparing a variety of reports.

• Knowledge and proficiency in the use of spreadsheets and use

of personal computers utilizing various software applications (i.e.,
work processing, spreadsheet and database management
software)

• Applicant must have demonstrated cultural competency,

sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, disability, and ethnic backgrounds of
community college staff, faculty, and students.

Knowledge, Skills & Abilities

• Knowledge of the resources available for financial aid, such as

loans, grants, vouchers and scholarships to California community
college districts.

• Knowledge of the regulations, policies and required procedures

of student financial aid funding resources.

• Skill in strategic program planning, implementation, evaluation

and modification.

• Knowledge of management techniques related to budgeting,

reporting, and record keeping of financial and other student data.

• Skill in training, supervising and evaluating the work of staff.
• Skill in planning, implementing and evaluating a program

budget.

• Skill in using a variety of computer software and a database to

set up and track complex data, research, format, and prepare
statistical, financial and other reports, correspondence, and other
materials.

• Ability to communicate effectively with people at various levels

within an organization who are diverse in their cultures, language
groups and abilities.

• Skill in oral communication, including persuasive

communication and public speaking.

• Ability to establish and maintain an effective and efficient work

team which promotes high-quality customer service
Desirable Qualifications

• Occasional work performed alone
• Constant work around and with people

Other Requirements

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used
Application Deadline Date
Application Deadline Date


OPEN UNTIL FILLED
Open Date
Open Date

03/16/2023
First Review Date
First Review Date

04/15/2024
Special Instructions to Applicants
.
Benefits Information

Benefits Information
Benefits Information

FRINGE

BENEFITS
The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits.

Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.
• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.
• Long-term disability coverage.
• Employee Assistance Program.
• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS).

Effective January 1, 2013, the


PEPRA
(Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and

PEPRA, please visit the website at The CalPERS member handbook is available at , please visit the website at After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)
• Pre-tax commuting expenses (under

IRS
code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans
• Credit union membership
• Prepaid legal plan participation
• Additional Life Insurance for yourself, spouse or children
• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.
• Subject to change.

Mission Statement
Required Documents

Resume
Cover Letter
Transcripts
Optional Documents

List of References
Other Document
Training/Certification Document

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about the position?

Asian Week
California Community College Chancellor's Office website
Career Builder
Chronicle of Higher Education website
Chronicle of Higher Education newspaper
Community College Jobs Website
Community College Times
Craigslist
Diverse Issues in Higher Education
El Mundo
Hispanic Outlook in Higher Education

Job Fair, Conference or Workshop
Local Newspaper (Oakland Tribune, SF Chronicle, ect)
Oakland Post
Peralta Jobs Website
Walk-In (PCCD Office of Human Resources)
Women in Higher Education
Word of Mouth
24-Hour Job Line
Other

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