Administrative Assistant - Philadelphia - Designblendz

    Designblendz
    Designblendz Philadelphia

    6 days ago

    Default job background
    Sales
    Description

    Job Description

    About Us

    Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service.

    Key Responsibilities:

    • Administrative Assistant Duties:
      • Greet clients and visitors with a warm and professional demeanor.
      • Answer and direct phone calls, taking messages as necessary.
      • Manage the firm's calendar, including scheduling appointments and meetings.
      • Handle incoming and outgoing mail and deliveries.
      • Maintain a tidy and organized front desk area.
      • Maintain office supplies and restock areas as required.
      • Add and update communications via CRM for new and existing deals.
      • Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
      • Assist with the preparation of presentations, proposals, reports, and other business documents.
      • Handle confidential information with discretion.
      • Coordinate and organize company events and meetings.
      • Perform special projects as directed by leadership.

      Qualifications:

      • Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
      • Proficiency in QuickBooks Online is a must.
      • Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
      • Excellent organizational and multitasking abilities.
      • Strong written and verbal communication skills.
      • Professional demeanor and strong customer service skills.
      • Ability to handle confidential information with integrity.
      • Associates or Bachelors degree in accounting, business administration, or related field preferred.

      Benefits We Offer:

      • 401(k) Plan plus matching.
      • Dental insurance.
      • Vision insurance.
      • Health insurance.
      • Life insurance (fully company paid).
      • Long Term and Short Term Disability Insurance (fully company paid).
      • Paid time off.
      • Flexible Schedule - Half-Day Fridays and Work-From-Home Options.
      • Referral program.
      • Commuter Benefits.


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