- Administrative Assistant Duties:
- Greet clients and visitors with a warm and professional demeanor.
- Answer and direct phone calls, taking messages as necessary.
- Manage the firm's calendar, including scheduling appointments and meetings.
- Handle incoming and outgoing mail and deliveries.
- Maintain a tidy and organized front desk area.
- Maintain office supplies and restock areas as required.
- Add and update communications via CRM for new and existing deals.
- Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
- Assist with the preparation of presentations, proposals, reports, and other business documents.
- Handle confidential information with discretion.
- Coordinate and organize company events and meetings.
- Perform special projects as directed by leadership.
- Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
- Proficiency in QuickBooks Online is a must.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Professional demeanor and strong customer service skills.
- Ability to handle confidential information with integrity.
- Associates or Bachelors degree in accounting, business administration, or related field preferred.
- 401(k) Plan plus matching.
- Dental insurance.
- Vision insurance.
- Health insurance.
- Life insurance (fully company paid).
- Long Term and Short Term Disability Insurance (fully company paid).
- Paid time off.
- Flexible Schedule - Half-Day Fridays and Work-From-Home Options.
- Referral program.
- Commuter Benefits.
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Administrative Assistant - Philadelphia - Designblendz

Description
Job Description
About Us
Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service.
Key Responsibilities:
Qualifications:
Benefits We Offer:
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