- Coordinates all activities related to the Department of Surgery
- Provide administrative support to faculty in the Department of Surgery.
- Processes faculty records for reappointments for medical staff assignments; assuring all licensing requirements are current and in compliance.
- Assist new faculty with tasks such as parking assignments, lab coat orders, business cards, etc.
- Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
- Works in tandem with other coordinators and administrative support staff in the department filling in and covering other departmental areas on a daily basis.
- Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders.
- Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
- Composes highly technical and/or confidential material.
- Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
- Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
- Approves and monitors time and attendance in KRONOS for faculty.
- Coordinates and processes employee travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
- Processes requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.
- Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
- Performs any related duties required to maintain efficient operations in the Department of Surgery.
- Knowledge and experience working with Excel spreadsheets
- Familiar with PeopleSoft financials and Kronos Timekeeping System
- Possess excellent verbal, written, organizational and interpersonal skills.
- Ability to multi-task to support diverse areas within the administrative team.
- Experience working in a team environment.
- Prior administrative support experience.
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Business Coordinator, Surgery-administration
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UTMB Health Galveston, United States**Minimum Qualifications**: · Associates degree or equivalent and 2 years of office related experience. · To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department. · **Job Duties**: · - Coordinates al ...
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Editor III, Surgery- Administration
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University of Texas Medical Branch Galveston, United StatesMinimum Qualifications: · Associate's degree or equivalent; 3 years related experience. · Job Summary: · To manage activities for a project or program. · Job Duties: · * Assists with establishing and maintaining relationships with external partners and stakeholders (at the local, ...
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University of Texas Medical Branch Galveston, United StatesJob Description: · To provide professional guidance, supervision, and coordination in the administrative duties of the Texas Child Mental Health Care Consortium projects for the Department of Psychiatry. · Specific Job Related Duties: · * Plans, organizes, and coordinates adminis ...
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UTMB Health Galveston, United StatesAssistant Professor, Department of Surgery Division of Vascular Surgery · **Galveston, Texas, United States** · Faculty · UTMB Health · Requisition # · **JOB DESCRIPTION:** · The purpose of this position is to provide faculty support to meet the teaching, research and patient ca ...
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Business Coordinator, Surgery-Administration - Galveston, United States - UTMB Health
Description
Minimum Qualifications:Associates degree or equivalent and 2 years of office related experience.
Job Description:
To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.
Job Duties:
Commensurate with Experience
Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
