Executive Office Assistant - New York - Abacus Group

    Abacus Group
    Abacus Group New York

    3 days ago

    Description

    Our client is a French bank. They seek an Executive Office Assistant to join their Manhattan, NY office.

    Responsibilities

    • Oversee all aspects of the Executive Office with a high level of collaboration across departments
    • Coordinate agendas, relevant documentation, and meeting logistics
    • Participate in key meetings; capture clear, actionable minutes; track follow-ups; and ensure timely execution
    • Administer an organized system for meeting records and decision logs
    • Lead small strategic initiatives from planning through execution
    • Partner with the GM on organizational structure, priorities, and planning
    • Function as a reliable point of contact for internal and external stakeholders
    • Produce polished communications, including emails, memos, and presentations
    • Document reports and official meeting minutes
    • Uphold consistent, professional, and timely communication on behalf of the GM
    • Engage with Senior Management at Head Office and external senior-level executives
    • Assemble data and prepare reports, presentations, and briefing materials
    • Leverage digital tools to streamline administrative and operational processes
    • Champion adoption of efficient workflows, templates, dashboards, and automation
    • Resolve operational challenges by implementing solutions that enhance executive office efficiency

    Requirements

    • Ability to manage the GMs calendar, travel, meetings, and daily workflow
    • Ability to handle confidential information with the highest discretion
    • Detail-oriented and organized
    • Ability to manage multiple projects
    • Willingness and flexibility are mandatory, with the ability to work independently and under tight deadlines
    • Strong written and oral communication skills

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