Construction Assistant - Austin - Royston Technologies LLC

    Royston Technologies LLC
    Royston Technologies LLC Austin

    2 days ago

    Legal
    Description

    OVERVIEW

    PLEASE NOTE: The Construction Project Assistant is an administrative, in-office position. The purpose of this position is to assist and support the Construction Contracts Attorney, the Contracts Administrator, and all Legal Assistants with the following:

    REQUIREMENTS:

    • Associates degree required
    • 3-4 years' full time employment experience in a professional office environment
    • Strong proficiency with Microsoft Office and Excel
    • Excellent verbal and written communication skills
    • Ability to learn quickly, prioritize daily work, manage multiple, simultaneous deadlines and multi-task
    • Above-average organizational skills
    • Must be resourceful and able to problem solve independently

    JOB QUALIFICATIONS:

    • Strong proficiency with Microsoft Outlook calendaring, Word 2013, and Excel
    • Strong writing skills a must
    • Strong proof-reading skills a must
    • Experience with proofing and editing documents
    • Strong oral and written communication skills (emphasis on grammar, spelling, writing skills)
    • Experience with Workshare a plus
    • Experience with positions that are heavy deadline driven
    • Ability to work independently on multiple projects

    RESPONSIBILITIES:

    • Monitor "Construction Contracts" email inbox for new and pending assignments
    • Independently validate bonds and review insurance for compliance with construction contract terms
    • Follow-up with internal and external contacts on the status of negotiated contract modifications, including the status of related bond and insurance modifications for compliance with contract
    • Independently review submitted service agreements to approved forms
    • Independently provide feedback to external consultants when proposed agreements do not align with the current negotiated forms
    • Independently draft, revise, prepare and edit proposed agreements and documents, including track changes, styles, and formatting as requested
    • Gather copies of required documents from other departments within the Firm as needed for review of contracts submitted to the Construction Contracts Review email Inbox
    • Workshare compare proposed contracts to approved forms and note any discrepancies for Attorney review
    • Work with Attorney on revising and editing proposed and form contracts
    • Follow-up with internal departments and external consultants on the status of contract modifications and schedule conference calls when needed for negotiation of contract terms with clients' consultants
    • Assist Attorney with creation of notice of default of contract letters and termination of contract letters
    • Assist Attorney with gathering and producing client documents to outside litigation counsel
    • Assist with class-action litigation submissions for participating clients
    • Organizing documents prior to and following board meetings (including printing, making copies for distribution, preparing documents for signature, etc.)
    • Review and edit documents, including track changes, styles, and formatting
    • Researching client records, gathering, summarizing and analyzing data and information
    • Routine updating of client reference information, including custom tabs, organizational charts, directories, and calendars
    • Independently follow-up on pending/assigned items with limited supervision
    • Prioritizing multiple short term and long-term tasks and projects
    • Preparing routine and form correspondence and legal documents
    • Recording and filing of client documents
    • Coordinating with clients, consultants, and other firm personnel, including scheduling of meetings and conference calls
    • Develop an understanding of the Contracts Attorney's needs and responsibilities on a client-by-client basis
      • Other duties as assigned
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