Student Records Coordinator in Student Services - La Plata, United States - Charles County Public Schools

Description

Job Description

Terms of Employment: 12-MONTH

Exemption Status: NON-EXEMPT

AFSCME SALARY SCALE UA G9-10



EDUCATION AND WORK EXPERIENCE

• High school diploma or general education degree (GED).

QUALIFICATIONS

• Knowledge of student record cards.
• Experience with MS Word and MS excel.
• Demonstrates attention to detail.
• Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Follows policies and procedures; completes administrative tasks correctly and on time.
• Prioritizes and plans work activities; uses time efficiently.
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

ESSENTIAL JOB FUNCTIONS

• Maintains all student record archives.
• Coordinates the transfer of student records to be scanned into laser vault.
• Process all transcript requests; Maintains transcript log.
• Handles all student education verification requests.
• Operates microfilm scanner and laser vault storage.
• Maintains student record card inventory and distributes to schools.
• Maintains and verifies transcripts of each graduating class.
• Compiles graduation statistics reports.
• Collects graduation programs, diploma lists and summer school programs.
• Serve as backup to the Student Services desk.
• Performs related duties as assigned by supervisor.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; / For special accommodations call or TDD two weeks prior to the event.