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Administrative Manager
4 hours ago
Massachusetts General Hospital Boston, United StatesReceiving general direction from the Senior Administrative Director and the Chair of Urology, the Administrative Manager is responsible for 1) the operation of outpatient clinical practices in Newton and Waltham, 2) managing strategic initiatives and Manager, Administrative, Oper ...
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Administrative Manager
1 day ago
Brigham and Women's Hospital Boston, United StatesUnder the direction of the Administrative Director, independently responsible for general management; policy and program development and implementation; and personnel planning, staffing and supervision for the International Patient Center. Works with physicians, nurse leaders, pr ...
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Administrative Operations Manager
4 weeks ago
Medical Tech Company Boston, United StatesJob Overview: · My client, a medical equipment company located in Boston, MA, is currently seeking a proactive and detail-oriented Administrative Operations Manager to join their team. This pivotal role involves overseeing a wide range of administrative tasks to ensure the smooth ...
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Administrative Manager, Senior
3 weeks ago
Brigham & Women's Hospital - Brigham Health Boston, United StatesReporting to the Senior Administrative Director, assists with the development and management of multiple GI Division projects and may often serve as the administrative lead for projects and initiatives. Also provides research, writing, editing and ad Manager, Administrative, Rese ...
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Administrative Manager, Senior
3 weeks ago
Brigham & Women's Hospital(BWH) Boston, United StatesReporting to the Senior Administrative Director, assists with the development and management of multiple GI Division projects and may often serve as the administrative lead for projects and initiatives.Also provides research, writing, editing and administrative assistance to the ...
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Administrative Manager
3 weeks ago
Partners , Inc. Boston, United States: · GENERAL SUMMARY/ OVERVIEW STATEMENT: · The Administrative Manager is a hands-on leader, facilitator, resource and coach. The Administrative Manager supports the operations, policies, and initiatives of the ambulatory practice of the Reproductive Endocrinology and Infertilit ...
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Administrative Manager
3 weeks ago
Partners , Inc. Boston, United States: · Under the direction of the Administrative Director, independently responsible for general management; policy and program development and implementation; and personnel planning, staffing and supervision for the International Patient Center. · Works with physicians, nurse lea ...
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Harvard University Boston, United StatesBachelors degree or equivalent work experience required Minimum of 5 years relevant work experience Other Required Qualifications: Demonstrated experience in financial analysis and reporting, including budget review and forecasting. Additional Qual Finance, Manager, Budget, Libra ...
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Boston Medical Center Boston, United StatesPOSITION SUMMARY: · Under the direction of the Director of Operations in General Internal Medicine, the Administrative Manager is responsible for the administrative functions of the Primary Care clinics. This includes reviewing, analyzing, and evaluating various clinical and oper ...
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Partners Healthcare System Boston, United StatesThe Center for Specialized Services (CSS) is a dynamic, diverse, and highly customer-centric department designed to attract international, executive, and concierge patients to Mass General. Under the supervision of the Administrative Director of the Center for Specialized Healthc ...
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GME Program Administration Manager I
3 days ago
Boston Children's Hospital Boston, United StatesJob Posting Description · As the pediatric teaching hospital of Harvard Medical School, Boston Children's Hospital Office of Graduate Medical Education(GME) is committed to training the next generation of leaders in pediatric medicine. We are looking for a dedicated administrati ...
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GME Program Administration Manager I
1 day ago
Children's Hospital Boston Boston, United States75550BRJob Posting Title:GME Program Administration Manager IDepartment:Health AffairsAutoReqId:75550BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:As the pediatric teaching hospital of Harvard Medical School, Boston Childr ...
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Boston University Boston, United StatesThe Senior Administrative Assistant will be the face and voice of the projects. Business Development Office and assist in projects/duties as assigned by the Assistant Dean for Business Development and Director of Business and Strategic Planning and Associate Director of the Denta ...
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Office Administrative Manager
3 weeks ago
Professional Staffing Group Boston, United StatesOffice Administrative Manager · What's In It For You: · - Competitive Pay · - Great benefit packages · - Generous Paid Time Off · - Strong opportunity for professional and career growth · - Good onboarding program · - Join a collaborative and empowering team · - Solid j ...
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Administrative Manager, Senior
3 weeks ago
Partners , Inc. Boston, United States: · Reporting to the Senior Administrative Director, · assists with the development and management of multiple GI Division projects and may often serve as the administrative lead for projects and initiatives . · Also provides research, writing, editing and administrative assis ...
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Administrative Manager, Senior
3 weeks ago
Brigham and Women's Hospital Boston, United StatesJob Description - Administrative Manager, Senior · Administrative Manager, Senior · - · ( · ) · Reporting to the Senior Administrative Director, · assists with the development and management of multiple GI Division projects and may often serve as the administrative lead for ...
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Sr. Administrative Manager
4 days ago
Massachusetts General Hospital(MGH) Boston, United StatesGENERAL SUMMARY/ OVERVIEW STATEMENT: · Receiving general direction from Division Chief and Sr. Administrative Director, Cardiac Surgery, provides administrative management for patient care, administrative, and research activities of the division and manages the operational aspe ...
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Partners Healthcare System Boston, United StatesReceiving general direction from the Senior Administrative Director for Clinical Operations, the Senior Administrative Manager manages the operations, human resources, finances, long-range planning, and project management for all Neurology outpatient areas. Following the core val ...
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Boston Children's Hospital Boston, United StatesJob Posting Description · The Program Administration Manager II position oversees the Life Support Program at Boston Children's Hospital (BCH). They are responsible for developing and implementing program plans, budgets and scheduling courses and instructors. This position will a ...
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Barr Foundation Boston, United StatesAbout the Barr Foundation · The Barr Foundation's mission is to invest in human, natural, and creative potential, serving as thoughtful stewards and catalysts. As stewards, Barr nurtures vital community assets. As catalysts, the Foundation advances breakthrough ideas to shape o ...
Administrative Manager - Boston, United States - Massachusetts General Hospital
Description
Job Description - Administrative Manager - REI/ IVFThe Administrative Manager is a hands-on leader, facilitator, resource and coach.
The Administrative Manager supports the operations, policies, and initiatives of the ambulatory practice of the Reproductive Endocrinology and Infertility (REI) division, and the MGH.
Receiving general direction from the Department of OB/GYN Senior Administrative Director, the Administrative Manager oversees the operations of the REI Division.
REI as a specialty is experiencing rapid and unprecedented growth as an industry.As a result, the Administrative Manager will have abundant opportunities to be exposed to new challenges to keep their skills sharp and work engaging.
Working collaboratively as a key member of the leadership team of the division, the Administrative Manager will recommend, make, and implement varying degrees of mission critical decisions.
The Administrative Manager oversees and supports operations of the division with a view towards enhancing patient care, patient satisfaction, quality & safety, staff development & effectiveness, workflow efficiency, innovation, and programmatic growth.
The Administrative Manager supervises clinical support staff and is a general resource for the physicians and other members of the clinical care team as well as colleagues throughout the department of OB/GYN and the MGH.
The Administrative Manager d raws on in-depth understanding of healthcare administration and displays a high degree of initiative and independent judgment.
The Administrative Manager continually assesses, develops, and oversees a wide range of ongoing initiatives, including general operations management, patient access, customer service, project management, process improvement, financial management, and more broadly assist theSenior Administrative Director
and OB/GYN Leadership in meeting strategic goals.
The role requires significant discretion, the ability to organize multiple and sometimes competing priorities, exceptional follow through skills, and the capacity to supervise and mentor staff in complex and varied roles.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Responsible for directing, supervising and coordinating staff and operations of the practice in order to provide quality, cost-effective care.
Actively manages daily operations of the practice and coordinates work activities and payroll of all non-clinical staff.
Collaboratively work with onsite Practice Managers to ensure office space, supplies, equipment, and assistance are provided and maintained appropriately for medical staff and patient care.
Serve as key liaison between MGB REI divisions to facilitate efficient communication and consistent, on brand, patient experience.Oversee appointment status reconciliation, referral management, prior authorization, charge entry completion, and order management.
Analyze billing lag and process adherence reports, and reconcile missing charges.
Ensure insurance eligibility, registration, referral, admissions, and clinical research billing best practices.
Identify opportunities to expedite billing & revenue processes.
Facilitate resolution of billing issues/questions.
Form collaborative relationship with nursing manager to evaluate and recommend efficient staffing model for both clinical and non-clinical staff.
Facilitating, encouraging, and participating in quality improvement efforts alongside team members and patients; includes collaborating with department leadership, creating quality improvement processes and developing appropriate meeting structure.
Communicates clearly and effectively with team members and stakeholders to ensure forward progress of the practice goals; includes making recommendations during regular department meetings and providing written business reports as requested.
Participates in business development projects:
includes recommending/coordinating outreach activities, allocating resources effectively, and creating budget recommendations.
Establishes processes that provide the team flexibility to provide patient care as effectively as possible; includes working with practice leadership to develop schedules that allow for patient flow, identifying needed resources, maintain appropriate staffing levels and hiring staff as required.
Fosters a positive environment and provides actionable feedback to staff; includes timely completion of annual performance reviews, teaching and coaching staff as needed.
Evaluates, develops and implements administrative systems and procedures designed to maximize administrative efficiencies; includes implementing new technologies that support the department.
Supports professional development amongst staff; includes coordinating educational training sessions within the department, encouraging participation in hospital wide training and external training opportunities.
Organizes and supervises mandatory training defined by the hospital (e.g. JC, DPH, HIPAA).Creates positive professional relationships with other leaders in the organization; includes attending department wide leadership meetings, participating in organization-wide committee's and networking with leaders across the system.
Monitors patient billing activity to ensure compliance with revenue procedures.Supervises the Front Desk staff to monitor compliance with PACE Best Practice policies; collaborates with the
PO
or GH Revenue Control to monitor patient billing activity throughout the Revenue Cycle.
The Administrative Manager contributes to the development of departmental policies, programs, and procedures to meet the goals of the Division and institution.
The Administrative Manager provides cross-coverage to manage staffing and/or operational issues for other OB/GYN service lines, practice, and labs, as necessary.
The Administrative Manager participates in space planning, process improvement, and special projects, as assigned.QUALIFICATIONS:
Minimum 3 years of supervisory experience.
Minimum of 5-7 years of healthcare experience.
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
Strong communications, interpersonal and leadership abilities
Ability to provide support, direction and development to staff
Effective analytical skills
Ability to make decisions quickly and independently, and take appropriate initiative
Knowledge of financial analysis
Knowledge of insurance plans and coverage
High level of trust and reliability
Strong sense of fairness in dealing with personnel at all organizational levels
SUPERVISORY RESPONSIBILITY:
Directly supervises division support staff.
FISCAL RESPONSIBILITY:
Review "Expense Management" and "Revenue Cycle Management" under
Principle Duties and Responsibilities .
QUALIFICATIONS:
Bachelor's degree required, master's degree preferred.
Minimum 3 years of supervisory experience.
Minimum of 5-7 years of healthcare experience.
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
Strong communications, interpersonal and leadership abilities
Ability to provide support, direction and development to staff
Effective analytical skills
Ability to make decisions quickly and independently, and take appropriate initiative
Knowledge of financial analysis
Knowledge of insurance plans and coverage
High level of trust and reliability
Strong sense of fairness in dealing with personnel at all organizational levels
SUPERVISORY RESPONSIBILITY:
Directly supervises division support staff.
FISCAL RESPONSIBILITY:
Review "Expense Management" and "Revenue Cycle Management" under
Principle Duties and Responsibilities .
Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead.
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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