- Manage calendars, schedule meetings, for project personnel.
- Assist with invoice tracking, expense reporting, and budget documentation.
- Respond to internal and external inquiries with professionalism and accuracy.
- Support on-boarding of new project staff (file creation, credential requests, orientation paperwork).
- Act as a point of contact between project managers, field personnel, subcontractors, and clients.
- Track outstanding items, follow up on deadlines, and keep teams informed of upcoming activities.
- Assist in coordinating project meetings, including logistics setup and document distribution.
- Maintain accurate logs for document submitted, such as permits, and compliance requirements.
- Enter data into project management software systems such as SharePoint, or similar platforms.
- Perform quality checks for formatting, completeness, accuracy, and compliance with project standards.
- Strong organizational, multitasking, and communication skills.
- Excellent written communication and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to maintain confidentiality and handle sensitive information.
- Basic math skills for reviewing invoices and quantities.
- Two (2) years of secretarial and/or clerical experience a plus
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- FDOT Final Estimates Level I certification a plus
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Full-Time Project Administrative Assistant - Tampa Oaks - Corradino
Description
Administrative Duties-
Administrative Assistant
Only for registered members Tampa Oaks
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Local Contract Nurse RN
Ethos Medical Staffing- Tampa Oaks
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Travel Nurse RN - Labor and Delivery - 1,904 per week
Ethos Medical Staffing- Tampa Oaks
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Administrative Support
Only for registered members Tampa Oaks
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Receptionist
Only for registered members Tampa Oaks
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Vice President
Only for registered members Tampa Oaks
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PSA Clinical-Front Office Support
Only for registered members Tampa Oaks
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Talent Coordinator/Recruiter- On Site (181)
Only for registered members Tampa Oaks
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Camp Assistant
Only for registered members Tampa Oaks
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Project Engineer
Only for registered members Tampa Oaks
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RN PCU- Float Pool
HCA Florida South Tampa Hospital- Tampa Oaks
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Clerical Assistant - On Site (188)
Only for registered members Tampa Oaks
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Agency Operations Associate
Only for registered members Tampa Oaks
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Test Administrator
Only for registered members Tampa Oaks
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Customer Service Representative
Only for registered members Tampa Oaks
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Endocrinology Physician
Orlando Health Medical Group- Tampa Oaks
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investigation specialist ii
Only for registered members Tampa Oaks
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Service Desk Team Lead
Only for registered members Tampa Oaks
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Project Engineer
Only for registered members Tampa Oaks
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Regulatory Coordination
Only for registered members Tampa Oaks
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Peri-Operative Clinical Educator
Only for registered members Tampa Oaks