Full-Time Project Administrative Assistant - Tampa Oaks - Corradino

    Corradino
    Corradino Tampa Oaks

    1 day ago

    Full time
    Description
    Administrative Duties
    • Manage calendars, schedule meetings, for project personnel.
    • Assist with invoice tracking, expense reporting, and budget documentation.
    • Respond to internal and external inquiries with professionalism and accuracy.
    • Support on-boarding of new project staff (file creation, credential requests, orientation paperwork).
    Communication and Coordination
    • Act as a point of contact between project managers, field personnel, subcontractors, and clients.
    • Track outstanding items, follow up on deadlines, and keep teams informed of upcoming activities.
    • Assist in coordinating project meetings, including logistics setup and document distribution.
    Document and Data Management
    • Maintain accurate logs for document submitted, such as permits, and compliance requirements.
    • Enter data into project management software systems such as SharePoint, or similar platforms.
    • Perform quality checks for formatting, completeness, accuracy, and compliance with project standards.
    Qualifications:
    • Strong organizational, multitasking, and communication skills.
    • Excellent written communication and attention to detail.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Ability to maintain confidentiality and handle sensitive information.
    • Basic math skills for reviewing invoices and quantities.
    • Two (2) years of secretarial and/or clerical experience a plus
    • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
    • FDOT Final Estimates Level I certification a plus
    Equal Opportunity Employer

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