- Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
- Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
- Coordinate meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
- Support projects
- Handle all personnel and confidential company materials with sensitivity and discretion.
- Assist with invoice processing with knowledge general ledger lines and/or expense accounts; research general ledger issues.
- Be responsible for drafting complex and/or confidential correspondence.
- Establish and implement office procedures and controls
- Act as an information source on group and company policies
- On-board new team members
- Coordinate facilities support, floor administration, space planning
- Provide Human Resources administration systems proxy for functions such as PTO tracking, and Annual Compliance tracking
- Build and develop relationships with peer Executive Specialists
- Act as information source on group and company policies
- Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
- Interact with external customers and third parties
- 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.
- Experience providing administrative support for senior-level leaders or executives
- Highly refined and professional verbal and written communications
- Ability to handle confidential material in a professional manner
- Ability to consult, build, and maintain solid working relationships in and outside of immediate department
- Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, and Access) skills
- Ability to make decisions, prioritize work, report priorities/metrics to senior management, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
- Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
- Ability to develop partnerships and collaborate with other business and functional areas
- Ability to take initiative and work independently with minimal supervision in a structured environment
- Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders
- Strong organizational, multi-tasking, and prioritizing skills
- Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
- Ability to research and report on a variety of issues using problem solving skills
- Strong attention to detail and accuracy skills
- Strong project management skills
- Experience with setting up meetings and utilization of Microsoft Teams (or similar platform experiences) for meeting facilitation
- This position offers a hybrid work schedule
- Relocation assistance is not available for this position
- Candidate must reside within a reasonable commute to the location listed in the posting.
- Charlotte, North Carolina (
- Job posting may come down early due to volume of applicants.
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associate executive specialist - Charlotte, NC, United States - Wells Fargo
Description
About this role:
Wells Fargo has an exciting opportunity for an Associate Executive Specialist in the Enterprise Change Management organization which reports into the Chief Administrative Office (CAO) and ultimately within the Chief Operating Office (COO).
The Enterprise Change Management team sets the standards, processes, procedures, and tools that enable Wells Fargo to deliver change, drive simplification and remove bureaucracy.
Joining the Chief Operating Office (COO) will allow you to work in a fun, diverse environment where you will gain exposure to the multitude of businesses within the company and drive initiatives critical to the transformation of Wells Fargo at the enterprise level.
Build on your skillsets by learning from experienced, tenured team members and advance your career through developmental opportunities by being part of our high performing teams.
In this role, you will:
Required Qualifications:
Desired Qualifications:
Job Expectations:
Location:
Base Compensation Range:
$ $54.33 USD Hourly
Learn about our incredible benefits at Benefits - Wells Fargo Careers
Posting End Date:
3 May 2024
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company.
They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions.
There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
