Health Information Management Specialist - Shelbyville, MI, US

Job Title: Health Information Management Specialist · Department: Health and Human Services (HHS · Reports To: Business Office Manager · Location: Health and Human Services Building · Level/Status: Non-Exempt/Full-Time · SUMMARY · The Health Information Management Specialist is ...

Job description

Job Title: Health Information Management Specialist

Department: Health and Human Services (HHS

Reports To: Business Office Manager

Location: Health and Human Services Building

Level/Status: Non-Exempt/Full-Time

SUMMARY

The Health Information Management Specialist is responsible for the accurate management, security, and organization of medical records to ensure HIPAA compliance, support care coordination, and promote efficient access to health center data and patient information. This position assembles, scans, maintains, updates, retrieves, and copies confidential health records, and processes requests for the release of medical information to internal and external entities in a timely and compliant manner. 

The Health Information Management Specialist works collaboratively with administrative and clinical staff to maintain high-quality medical and behavioral health documentation. Responsibilities also include supporting system improvements, participating in staff training related to documentation standards and processes, and assisting with data collection efforts to enhance organizational performance. 

ESSENTIAL QUALIFICATIONS

• Associate Degree or Bachelors Degree in Health Information Technology, Health Administration, or related field
• Certification as a Registered Health Information Technician (RHIT) or Certified Medical Records Technician
• Three (3) years of Health Information Management professional experience
• Experience working with Electronic Health Records (EHR) systems
• Must have thorough knowledge of confidentiality of patient records: medical, psychotherapy and substance abuse, HIPAA, and confidentiality of substance abuse records within 42 CFR part 2

DUTIES AND RESPONSIBILITIES include, but are not limited to the following:

• Reviews records for completeness, accuracy, and compliance with regulations
• Implement and maintain policies for data retention and destruction.
• Act as privacy officer for department, develop and enforce privacy and security protocols, manage access controls to health information systems, and investigate and report data breaches when they occur.
• Work with HHS providers to ensure all requested health information is sent correctly and timely
• Compile and analyze health data for quality improvement initiatives in collaboration with the Clinical Coordinator and Assistant HHS Director including performance metrics, patient outcomes, and population health management.
• Respond to requests for copies of protected health information in accordance with HIPAA privacy regulations; this includes the ability to analyze authorizations for HIPAA compliance and a working knowledge of what medium to release records on
• Understands and follows all HIPAA and privacy guidelines for the management and Release of Information (ROI) for electronic or physical medical records 
• Enters data, such as patient demographics, into appropriate systems
• Sort and file or scan loose paperwork in patient charts maintaining proper order; ensuring records are updated and complete with required forms and documents 
• Prepare chart conversion; consolidate, repair or establish new charts as needed.
• Abstract information from the medical record for chart review, monitor deficiencies and notify supervisor as appropriate 
• Effectively uses the Electronic Health Record (EHR) to:
  1. Gather data for release, reviews all releases for accuracy and thoroughness to ensure appropriate information is released
  2. Comprehensively tracks all ROI's received
  3. Effectively communicates with all parties to ensure a smooth process for releasing information
  4. Completes all ROI in a timely and efficient manner
  5. Clearly tracks and documents all information that has been released and date of release
  6. As a designee of the Business Office/CHB Specialist , the HIM Clerk completes requests for information by sending HHS patient records to the intended recipients
  7. Processes outside requests for labs, disability, the transfer of medical and/or mental/behaviroal health records, and pharmacy requests
  8. Responsible for staff training in confidentiality and HIPAA, documentation standards, and compliance.
  9. Plan for technology upgrades, EHR migrations, and interoperability.

OTHER SKILLS AND ABILITIES

• Working knowledge of medical terminology
• Strong attention to detail
• Good customer service skills
• Proficient in data entry and computer skills
• ICD-10-CM knowledgeable
• This occupation involves using communication and organizational skills to coordinate or train others to accomplish goals
• Experience with EPIC EHR strongly preferred
•  

CONDITIONS OF EMPLOYMENT

• CPR Certification, can obtain after hire – within 6 months. 
• Must possess a valid driver's license, reliable transportation, and be insurable
• Occasional non-traditional hours including working evenings, weekends and holidays as assigned to meet program needs and deadlines
• Ability and willingness to travel for program requirements, meetings and continuing education

SECURITY SENSITIVE

This position will have access to information that is security sensitive and thereby subject to additional provisions. All information obtained will be protected under IHS/HIPAA policy rules and regulations and for substance abuse patients must provide services that are compliant with 42 CFR part 2.

DISCLAIMER

The above statements are intended to describe the general nature and level of work performed by persons assigned to this job. These statements should not be construed as an exhaustive list of all responsibilities, duties, and skills required. 

All applicants must be able to demonstrate their US work authorization during the employment verification process. The pre-employment process also requires the ability to pass a criminal background investigation and drug/alcohol test.  

NATIVE AMERICAN PREFERENCE

The Match-E-Be-Nash-She-Wish Band of Pottawatomi recognizes Native American preference in its hiring and employment policies.

EMPLOYER BENEFITS AND COMPENSATION
 The Gun Lake Tribe offers a competitive base salary and the best benefits package around.

• Medical, dental, vision and telehealth coverage for employee and all dependents, with no employee premium
• Paid Time Off and 16 paid Holidays
• Short-and-long term disability coverage
• Life insurance for the employee, spouse and their dependents 
• Pension plan for Public Safety employees
• 401K/Roth retirement plan with employer matching contributions
• Employee Assistance Program
• Employee Wellness Program
• Voluntary Benefits: AFLAC and Flexible Spending Account, additional life insurance
• On-site gym, free memberships for entire household
• One hour paid lunch break

TO APPLY

You are required to register and apply through our online employment portal to be considered for this position. 

https://gunlaketribe-

If you require assistance or to apply in person, please call to schedule an appointment.