Ward Clerk - Honolulu, HI, US

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.   · Why J ...

Job description

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.  

Why Join Us 

Employees are the heart of all we do. We foster an environment of compassion, understanding, integrity and open communication. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued 

Enjoy the Benefits 

• Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals: More time to relax and let our chefs take care of your meals.
• Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday
• Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development:
  • Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
  • Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more

What You'll Do 

Performs administrative duties that support the Director of Nursing, the Clinic Manager, and the Medical Records Supervisor in the Assisted Living / Clinic department. 

Location - 15 Craigside (Nu'uanu)

Pay Range

• $17.42 to $19.60 Hourly
  

Schedule

• 4 days a week with Alternate Weekends; Monday - Sunday, 8:00 am - 6:00 pm 

Responsibilities 

• Performs administrative duties and projects for the AL department and Clinic and other key departments, which include but are not limited to:
• Assists with answering incoming telephone calls and correspondence; responds independently when possible.
• Assists with arranging lab studies, diagnostic tests, and appointments for residents and obtaining transportation.
• Assists with maintenance of office machines, including but not limited to printer, fax machine and copier.
• Schedules weekly AL / IL GFRS and/or PPD appointments.  Scans completed annual MMSE forms to Medical Records Supervisor.
• Attaches reports into resident's AL chart.
• Files paper reports into resident's IL chart.
• Assists in the ongoing maintenance of medical record charts in accordance with facility requirements and conducts monthly audit of medical records for completeness to include admission, active and discharge.
• Maintains adequate supply of Clinic forms and prepares admission packets.
• Faxes documents needing PCP signatures such as telephone orders and monthly POS and POS addendum sheets, monitors their timely return, and send them to Medical Records Supervisor.
• Maintains and updates reports, which include but are not limited to Resident Evacuation list, Micro Alert list, and Door Closure Modification list.
• Available to work weekends, evenings and holidays to provide on-going support for residents, resident's families, guests and staff in the Health Care Center and 15 Craigside.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education/Experience 

High school diploma and two year post high school education; or one to three months related experience and/or training; or equivalent combination of education and experience. 

Computer Skills  

Proficiency in using a computer including Microsoft Office Suite (Excel, Outlook. PowerPoint, Word) and other applicable software applications. 

Physical Demands 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl; push and pull. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Work Environment  

While performing their essential functions, employees are occasionally exposed to the following conditions: 

• Air conditioned office environment
• Indoors without air conditioning
• Outdoors—all types of weather
• Hazardous materials

Arcadia Family of Companies is comprised of the following non-profit organizations:
 
Arcadia
15 Craigside
Arcadia Adult Day Care and Day Health Center
Arcadia Home Health and Home Care Services
Arcadia at Home
Hale Ola Kino by Arcadia
 

Arcadia Family of Companies is an Equal Opportunity Employer.  

Employment decisions are made without regard to race, color, religion, sex, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by federal or state law.