- Researching venues, décor, restaurants, activities, and entertainers
- Coordinating the administrative aspects of conferences and other events, including data entry and maintenance, creating detailed spreadsheets using historical data, and formatting conference feedback
- Reviewing transportation manifests, hotel rooming lists, and conference collateral
- Organizing internal meetings, both pre- and post-conference, as well as coordinating our weekly huddles including meeting minutes
- Assisting with conference logistics, including detailing flight manifests, rooming lists, and volume reports
- Keeping our production room and storage area organized and stocked while maintaining product inventory
- Handling the shipping and receiving of conference materials and supplies while working closely as the liaison for the team with Office Services
- Assisting with the development of conference registration websites and mobile app
- Ability to manage and oversee multiple projects and prioritize support to the team
- Strong follow-up and time management skills; ability to remain calm and stay focused under pressure
- Enthusiastic, energetic, and professional demeanor
- Proficient in Cvent or Salesforce a plus; proficiency with Microsoft Word, Excel, Outlook, and online research required
- Clear and professional communication skills
- 1–2 years of experience as an assistant or within the events industry preferred
Conferences and Events Assistant - Waltham, United States - Commonwealth Financial Network
Description
Overview
If you're looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Community department offers a hybrid work schedule, so you'll be able to work from home for part of the week
We're looking for a conferences and events assistant to join our ranks. In this role, you will join our fourteen-person team in planning and hosting our educational and invitational conferences. You will need a sharp eye for detail as well as the ability to take big changes in stride and juggle a wide range of duties in a fast-paced environment.
Key Responsibilities
Core Strengths and Skills
Have we piqued your curiosity? Can you see yourself thriving in this opportunity?
Picture Yourself Here
At Commonwealth, we believe in a better world. We hold ourselves and each other to higher standards. We take care of one another. That's why we invest in you—we encourage employee growth both in your career and education; we are building out a robust diversity, equity, and inclusion program; we offer incredible healthcare benefits; and we find plenty of occasions to celebrate. What's not to love?
We are always striving to be better, and we are looking for employees who share that same mindset. Better people, better coworkers, better leaders, better creators. Bring your best work and your full self to the table, and we will do the same. Together, we can build a better future for our advisors, their clients, our company, and you.
About Commonwealth
Commonwealth Financial Network, Member FINRA/SIPC, a Registered Investment Adviser, provides a suite of business solutions that empowers more than 2,000 independent financial advisors nationwide. Privately held since 1979, the firm has headquarters in Waltham, Massachusetts, and San Diego, California.
Turning our advisors into raving fans starts by doing the same for our employees. We foster an environment of excellence, growth, rewards, and fun in equal measure, which has earned us 44 Best Place to Work awards.
The Fine Print
We care about your online safety as a prospective employee and encourage you to exercise caution when responding to job postings online. Commonwealth will never ask potential hiring candidates to pay or transfer funds as a precondition of interviews or employment, nor will we authorize recruiters or agents to do so on our behalf.
Commonwealth is an equal opportunity employer, making intentional efforts to source talent from all backgrounds.
Min
USD $55,000.00/Yr.Max
USD $60,000.00/Yr.