Marketing Operations Administrator - Irvine, United States - Vaco

Description

Job Opportunity: Marketing Operations Administrator
Location: Irvine, CA
Department: Marketing
Employment Type: Full-time
Vaco is seeking a well-rounded individual who thrives in a fast-paced environment. The ideal candidate is highly organized, self-motivated, and adaptable, with previous experience supporting medium to large-sized departments and managing substantial budgets.
Responsibilities:

• Administer day-to-day financial operations for the department.
• Manage the administrative functions of the budget from start to finish.
• Create and submit marketing purchase requests for approval.
• Process vendor invoices and obtain management approval for payment.
• Reconcile invoices, receivers, and purchase requests with the original estimate.
• Track and enter all marketing credit card expenses into the monthly accounting log.
• Perform auditing functions for periodic promotions.
• Provide support for special shipping projects and assist during peak seasons.
• Perform customer service support via email and inbound phone calls.
• Provide office support to the Marketing department.
• Undertake other tasks as assigned.
  

Requirements:

• Bachelor's degree in Business Operations, Management, or Administration preferred, or equivalent work experience of 3-5 years in customer service, administration, account management, or coordination.
• Experience managing budgets with successful results.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  

Preferred Qualifications:

• Experience in Smartsheet, Teams, Google Drive, and app-based phone systems.
• Experience in a marketing or communications role.
• Experience in plumbing or building products is a plus.
• Experience organizing and implementing new processes and procedures to improve efficiency.
• Ability to understand, research, write, and deliver summaries on a range of business needs.