Billing Coordinator - Santa Monica, California, , United States

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across multiple time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest ...

Job description

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across multiple time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 50 attorneys and 150 immigration professionals working out of offices in Boston, Denver, Los Angeles, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

The Billing Coordinator supports the firm's attorneys and accounting team by preparing, organizing, and validating billing-related information prior to submission to accounting. This role plays a key part in helping reduce billing issues, improve data accuracy, and ensure a smooth billing and accounting workflow. While this position works closely with accounting, it is not a senior accounting role and does not require prior professional experience. Candidates with minimal or no prior experience are encouraged to apply, provided they have a strong academic foundation in accounting and an interest in professional services.

This is a full-time position and is well suited for recent graduates or early-career accounting professionals seeking hands-on experience supporting billing and accounting operations in a fast-paced, professional services environment. This is a hybrid role supporting the firm as a whole and is based out of our Santa Monica, California headquarters; one day of in-office presence is required each workweek.

Responsibilities:

• Preparing, reviewing, and organizing billing-related data for submission to accounting
• Supporting the identification and resolution of billing discrepancies and data issues
• Ensuring accuracy, completeness, and consistency of billing information across internal systems
• Assisting with reconciliation of attorney time, fees, and related billing data
• Working closely with attorneys and internal teams to clarify billing questions and correct data issues
• Following up on missing or unclear billing information
• Maintaining organized billing records and documentation
• Assisting with billing workflow improvements and process organization
• Supporting additional accounting or operations-related projects as assigned

Requirements:

• Bachelor's degree
• Basic understanding of Generally Accepted Accounting Principles (GAAP)
• Strong written and verbal communication skills
• Excellent attention to detail and organizational skills
• Comfort working with financial data, spreadsheets, and internal systems
• Ability to manage multiple tasks and meet deadlines in a professional environment
• Professional demeanor and ability to work effectively with attorneys and internal teams

Preferred Qualifications:

• Mandarin language proficiency (preferred; helpful for EB-5 related work)
• Bachelor's degree in Accounting
• Internship, academic, or entry-level exposure to billing, accounting, or audits
• Strong Excel or Google Sheets skills
• Interest in professional services, legal, or accounting operations environments

Compensation:

The pay rate for this role is $25–$30 per hour.

Benefits:

WR Immigration offers a robust and competitive suite of benefits designed to support the health, well-being, and financial security of our team members. Benefits for full-time employees include paid time off and paid holidays; medical, dental, vision, and life insurance coverage; health savings and flexible spending accounts to help offset healthcare and dependent care expenses; multiple retirement plan options (401k & Roth 401k); and access to an employee assistance program. Benefits availability and eligibility may vary based on role and employment status.

Additional Information:

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build lives of purpose and success. We recognize that our team members bring diverse talents, skills, and experiences, and we believe it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion, both internally and in our service to clients.

Please note, we are not working with outside recruiters for this position.

WR Immigration does not accept unsolicited resumes from recruiters or employment agencies. The firm will not be responsible for any referral fees or other compensation in the absence of a signed agreement between WR Immigration and the recruiter or agency. Any unsolicited resumes submitted without such an agreement, including those sent directly to hiring managers, will be considered the property of WR Immigration, and the firm reserves the right to pursue and hire candidates submitted in this manner without financial obligation.