Athletic Coordinator - Saint Paul, MN

Athletic Coordinator · This position will be for the 2025/2026 School Year · Athletic Coordinator Position · HOPE Community Academy is an accredited, public co-educational charter school comprised of primary, intermediate, middle, and high school levels. The entire school communi ...

Job description

Athletic Coordinator

This position will be for the 2025/2026 School Year

Athletic Coordinator Position

HOPE Community Academy is an accredited, public co-educational charter school comprised of primary, intermediate, middle, and high school levels. The entire school community seeks to provide a safe and trusting learning environment where each student is valued and challenged to grow academically, socially, emotionally, and physically.

The mission of HOPE Community Academy is to inspire students to achieve high academic success while embracing Hmong language and culture.

As a vital part of the total learning community, HOPE Community Academy is called to educate students in an atmosphere enriched by shared Hmong and American values . . . peace, justice, and respect for one another. The school recognizes that a child's healthy development is dependent upon learning and living out those values.

Position Overview:

HOPE Community Academy is seeking a dedicated and organized Athletic Coordinator to oversee and manage all aspects of the school's K-12 athletic programs. The Athletic Coordinator will be responsible for organizing sports teams, coordinating schedules, managing athletic facilities, ensuring compliance with league and state regulations, and promoting a culture of sportsmanship and student development through athletics.

Responsibilities:

Program Management:

• Develop, coordinate, and oversee athletic programs for K-12 students across multiple sports
• Create and maintain athletic schedules, including practices, games, and tournaments
• Ensure all athletic programs comply with Minnesota State High School League (MSHSL) regulations and charter school athletic requirements
• Coordinate with league officials and other schools for scheduling and competition
• Monitor and track student athletic eligibility and academic standing

Coaching and Staff Management:

• This role may act as head coach when needed for some sports
• Recruit, hire, and supervise coaches and assistant coaches for various sports programs
• Provide professional development and training for coaching staff
• Conduct performance evaluations of coaches and athletic staff
• Ensure all coaches maintain required certifications and complete mandatory trainings (CPR, first aid, concussion protocols, etc.)

Facilities and Equipment:

• Oversee the maintenance and scheduling of athletic facilities
• Manage athletic equipment inventory, ordering, and budget
• Coordinate with external facilities for practice and game venues as needed
• Ensure all facilities and equipment meet safety standards

Student Development and Safety:

• Promote sportsmanship, teamwork, and character development among student-athletes
• Implement and enforce safety protocols and injury prevention measures
• Coordinate with school nurse and athletic trainer regarding student injuries and health concerns
• Maintain required medical documentation and emergency contact information for all athletes
• Address student-athlete concerns and resolve conflicts

Communication and Community Relations:

• This role will work directly with the Executive Director to strategize sports initiatives such as marketing plans, community sports events, etc.
• Serve as primary contact for parents, coaches, and community members regarding athletic programs
• Organize and conduct parent/athlete meetings for each sport season
• Coordinate athletic awards ceremonies and recognition events
• Maintain athletic program website and social media presence
• Foster partnerships with community organizations and local sports leagues

Administrative Duties:

• Prepare and manage the athletic department budget
• Process purchase orders and maintain financial records
• Coordinate transportation for athletic events
• Maintain athletic program records and documentation
• Submit required reports to MSHSL and other governing bodies

Professional Accountabilities:

• Maintain professional competence by attending staff development programs and professional development activities
• Participate in school events and staff meetings as required
• Perform any other related duties as assigned by the Principal or other appropriate administrator
• Serve as a role model for promoting sportsmanship, integrity, and professionalism

Qualifications:

Required:

• Bachelor's degree in education, sports management, kinesiology, or related field
• Minimum 2-3 years of experience in athletic administration, coaching, or related field
• Knowledge of MSHSL rules, regulations, and eligibility requirements
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work cooperatively with coaches, administrators, staff, students, and parents
• Proficiency with scheduling software and Microsoft Office Suite
• Valid driver's license and ability to travel to athletic events
• CPR and First Aid certification (or willingness to obtain)

Preferred:

• Master's degree in sports administration, education, or related field
• Teaching license or administrative license
• Previous experience as a head coach in high school or college athletics
• Experience working with diverse student populations
• Bilingual in English and either Hmong or Karen
• Knowledge of charter school operations and regulations
• Experience with athletic management software systems

Working Environment:

• Duties are normally performed in a school/office environment and athletic facilities; school building is a multi-level building that has an elevator and is accessible
• Position requires extensive interaction with students, staff, parents, and community members
• May require evening and weekend hours for athletic events, games, and tournaments
• Duties may be performed at various athletic facilities both indoor and outdoor
• Possible exposure to loud and noisy locations (e.g., gymnasiums during games, outdoor sporting events)

Note: Nothing in this job description restricts the school's right to assign or reassign duties and responsibilities to this job at any time. This document does not create an employment contract, implied or otherwise. It does not alter the "at will" employment relationship between the school and the employee.

EEO Statement: HOPE Community Academy is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees are valued, respected, and have equal opportunities for advancement. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Pay: $45, $60,000.00 per year

Work Location: In person