Executive Assistant - Atlanta, GA, US

Only for registered members Atlanta, GA, US, United States

12 hours ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Salary: $60,000 · Residency Requirement: Primary residence must be of the State of Georgia · Job Summary · As the largest community-based provider of medically tailored meals in the Southeast, Open Hand Atlanta seeks a highly skilled Executive Assistant to serve as the primary su ...

Job description

Salary: $60,000

Residency Requirement: Primary residence must be of the State of Georgia

Job Summary

As the largest community-based provider of medically tailored meals in the Southeast, Open Hand Atlanta seeks a highly skilled Executive Assistant to serve as the primary support for the Chief Executive Officer and Chief Operating Officer. This role requires strong judgment, exceptional communication and organizational skills, and the ability to thrive in a mission‑driven, results‑oriented environment. The Executive Assistant must excel at managing multiple priorities, maintaining confidentiality, and navigating high‑pressure situations with discretion while supporting a wide range of administrative and strategic activities.

Supervisory Responsibilities

None.

Duties/ Responsibilities

Act as liaison to clients, constituents, staff, and Board of Directors.
Maintain and manage CEO's and COO's calendar up to and including scheduling meetings, travel dates, lunches and dinners.
Ensures meeting set-up is prepared prior to meetings and events (room booked and set-up, tech interfaces working, refreshments, etc.)
Prepare, manage, and maintain CEO's and COO's expense reports and files.
Schedule Leadership Team and Senior Director monthly meetings and prepare agendas. Attend Leadership Team meetings to record key decisions and action items. Distribute action items to Leadership Team post meeting.
Assist CEO in fundraising activities with Board Members and major donors to the organization.
Assist CEO with hosted dinners and cultivation events.
Maintain and manage collaborative, associates, partnerships and administrative files.
Compose, prepare and maintain correspondence involving complex and non-routine matters as instructed by the CEO and COO.
Coordinate special projects as directed by CEO or COO.
Manage all Board of Directors administration, including ongoing Board member communication; scheduling and coordinating Board meetings, orientations, and the Annual Board Retreat; preparing agendas, minutes, and official records; and completing additional Board-related duties as assigned by the CEO and COO.
Complete other duties as assigned by the CEO and COO.

Required Skills/Abilities

3 - 5 years of related work experience
Familiarity with non-profit sector
Ability to effectively manage multiple and competing priorities and tasks
Excellent time management, critical thinking, and verbal skills
Ability to work with sensitive information and maintain confidentiality including adherence to HIPPA and confidentiality of client health information are required
Advanced Microsoft Word, Excel, PowerPoint, Outlook, and Teams skills
Ability to build relationships at all levels - internally and externally
Strong customer service mindset
Strong organizational and time management skills
Ability to work independently

Education/Experience

Must have a bachelor's degree or equivalent experience.

Physical Demands

The employee is regularly required to sit at a computer, answer the telephone, use hands and arms to write, file, and perform other office duties. The employee is occasionally required to walk, stand, and lift and/or move 30 pounds. The employee must be able to talk, hear, and see. A valid driver's license and own transportation is required.

Drug Free Workplace

Open Hand is a drug free and substance abuse free work environment. All candidates hired are subject to a pre-employment drug screen. Random drug testing may be conducted by an external, neutral tester on all employees. Any perceived use of drugs or reporting to work under the influence of alcohol may be grounds for immediate dismissal.

Equal Opportunity

Open Hand is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law. Open Hand complies with the law regarding reasonable accommodations for handicapped and disabled employees.

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