Event Coordinator - Austin - Addison Group

    Addison Group
    Addison Group Austin

    11 hours ago

    $42,000 - $65,000 (USD) per year * Transportation / Logistics
    Description

    Temporary Events Coordinator

    Location: Austin, TX 78758

    Type: Contract (through July 2026)

    Pay: $20/hour

    Hours: Monday-Friday, 8AM-5PM (March-June), position will switch to part-time at from June-July 2026

    We are seeking a highly organized Events Coordinator to support a busy corporate events team during a peak convention season. This temporary role will assist with planning, coordinating, and executing corporate conventions and incentive events, ensuring seamless logistics and high-quality program delivery.

    Key Responsibilities:

    • Assist with planning and coordination of conventions, meetings, and incentive events from pre-planning through execution
    • Manage event timelines, production schedules, and operational checklists
    • Coordinate with internal teams, clients, vendors, and destination partners to ensure alignment on objectives and deliverables
    • Prepare event materials such as registration packets, rooming lists, gift bags, and shipments
    • Support administrative tasks including contracts, budget tracking, purchase orders, and expense reconciliation
    • Maintain clear communication with all stakeholders and assist cross-functional teams as needed

    Requirements:

    • Prior experience in corporate event planning, meetings, or incentive travel preferred
    • Strong organizational and multitasking skills; able to manage multiple programs simultaneously
    • Excellent written and verbal communication skills
    • High attention to detail and problem-solving abilities
    • Proficiency in standard office and event management tools
    • Flexible and adaptable to changing priorities and schedules

    This is an excellent opportunity for someone organized, detail-oriented, and experienced in managing corporate events in a fast-paced environment.

    * This salary range is an estimation made by beBee
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