Grants Coordinator - New York, United States - Win (Women In Need)

Description

• Title of Position:

Grants Coordinator - [HYBRID]

FLSA Status:
Non-Exempt


Department:
Development

Reports to:
Director, Foundation & Corporate Relations

Positions reporting to this position:
N/A

Salary:
$55,000 - $65,000

About the Opportunity
Win's Foundation and Corporate Relations team is committed to collaborative efforts to further the organization's mission and values.

We do this through building relationships in the field, strategic prospect development, and applying a holistic lens to fundraising and program growth.

We hold ourselves to high standards with excellent attention to detail, yielding high success rates.
Win is seeking a Grants Coordinator who is eager to grow within our Foundation & Corporate Relations Team.

This is an ideal opportunity for someone with 1 – 2 years of nonprofit experience who is interested in learning about grants management and tracking, grant writing and proposal development, foundation relations, and donor stewardship.

The Grants Coordinator will ensure positive relationships with Win's partners by supporting the Foundation & Corporate Relations team. The coordinator will manage data entry, grant tracking, and coordinate interdepartmental schedules for foundation site visits.

This individual will also research corporate and foundation grant opportunities, prepare acknowledgments to funders, manage grant profiles, tracks deadlines, and other required documentation.

The selected candidate will be responsible for ensuring general operating proposals and reports are submitted on time with the most updated information.

Approximately 60% of this position is administrative support for the Corporate & Foundation Relations team.

This role will report to the Director of Foundation & Corporate Relations and will also support the needs of the VP of Development.

Key Accountabilities
Grants Management & Stewardship

• Maintain Foundation & Corporate Relations Department's grant reporting and proposal tracking systems.
• Review all organizational information regarding programs to complete funding proposals.
• Write acknowledgement letters to corporate and foundation funders.
• Enter gifts and grant outcomes into Salesforce.
• Ensure Salesforce contains the most updated information on funders and prospects, including accurate grant portal credentials.

Proposal Development & Reporting

• Collaborate with the Director to complete general operating reports and renewals.
• Assist Director and VP with preparation of required materials for proposals and reports.
• Collaborate with the Programs team to obtain supporting materials required for reporting (e.g., photos, staff testimonials, etc.).
• Ensure Salesforce reflects deliverables outline in grant contracts and agreements.

Administrative & Prospect Research

• Conduct prospect research and track philanthropic trends that could impact funding for Win's programs and monitor news announcements that are potential sources of funds.
• Identify prospective funding opportunities and prepare prospect profiles to share with the Director.
• Schedule internal and external programmatic meetings with Win leadership, program staff, and the Corporate and Foundation Relations team to explore prospective and current funders.
• Organize funder site visits with appropriate program and site staff.
• Prepare materials for senior leadership ahead of donor meetings and site visits.
• Perform other related duties as assigned.

Essential Functions:

• Must be able to utilize a computer for most of the workday.
• Must use public transportation to travel to Win sites and other related meetings and events.
• Must be present in the office at least two days per week or as required.

Qualifications:

• Commitment to Win's mission, vision, and values.
• BA degree plus 1-2 years of experience in development for a nonprofit or community‐based organization required.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and Teams.
• Experience or interest in grant writing and foundation relations preferred.
• Experience with grant portals is preferred.
• Basic knowledge of Salesforce or another CRM database is a plus.

Core Competencies:

• Leading Others:

Sets an example by following Win policies and procedures. Acts with a high degree of professionalism and has a good work ethic. Participates in informative meetings with staff and communicates critical information.

• Facilitating Change:

Delivers high quality results consistently. Supports innovation and manages consequences. Seeks to learn new skills and participates in professional development. Proposes new approaches, methods, or technologies.

• Managing Performance:

Ensures tasks are completed appropriately. Works effectively with peers and interacts respectfully with coworkers and manages conflict. Participates actively in team meetings.

• Applies and Develops Expertise:

Demonstrates depth of knowledge and skill and applies technical knowledge to solve a range of problems. Keeps informed about cutting edge methodology in his/her area. Pay attention to detail.

• Results Oriented:

Develops and meets challenging but achievable goals. Understands consequences. Manages time and problem solving effectively.

• Communicating and Collaborating:

Understands and embodies the values and mission of Win. Keeps the Director informed about progress and problems; avoids surprises. Willingness to work with the team to achieve fundraising goals.

• Critical Thinking:

Considers tasks and requests and determines the most effective and efficient way to achieve desired outcomes. Applies feedback to overall assignments and work.
Win is an equal opportunity employer.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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